Administrative Standard Operating Procedure
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Business Administrator/ Board Secretary Board Approval Date:
TABLE OF CONTENTS NUMBER Section I
TITLE/SOURCE Table of Contents Preface Internal Controls
Chapter 1 – Internal Control Document
Chapter 2 - Evaluating Internal Controls
Chapter 3 - Communicating Staff Members Roles
Chapter 4 – Cash Controls
Chapter 5 – Payroll Controls Section II: Accounting:
Chapter 1 - General Ledger
Chapter 2 - Use of Facilities
Chapter 3 - Inventory/Disposal of Obsolete Equipment
Chapter 4 - Acceptance of Gifts
Chapter 5 - Inventory/Equipment
Chapter 6 - Sales Tax Exemption Qualifications II-1.1-1.2 II-2.1-2.2 II-3.1 II-4.1 II-5.1 II-6.1
Section III: Cash Management:
Chapter 1 - Petty Cash Fund
Chapter 2 - Student Activity Funds
Chapter 3 – Athletic Funds
Chapter 4 – Pay Procedures
Chapter 5 – Coding of Budget Accounts III-1.1 III-2.1-2.2 III-3.1 III-4.1-4.2 III-5.1
Section IV: Budget Process:
Chapter 1 – Budget Development Process
Chapter 2 – Budget Transfers
Chapter 3 – Grant Application Procedure IV-1.1 IV-2.1 IV-3.1
Section V: Position Control
Chapter 1 – Position Control – General V-1.1-1.5
Section VI: Purchasing:
Chapter 1 – Purchasing Procedures/Bidding and Quotations
Chapter 2 – g Procedures/Def.. Affiliation/Expense Reimbursement
Chapter 10 – Professional Services Legal Services
Chapter 11 – Professional Services Authorized Services
Chapter 12 – Expenditure Controls Maintenance Service Contracts
Chapter 13 – Expenditure Controls Maintenance Computer WO Systems Section VII: Facilities Including Administration of Work and Health and Safety
Chapter 1 – Facilities (includes administration of work and health and Safety
Chapter 2 – Facilities Maintenance and Repair
Section VIII: Security
Chapter 1 – Security VII – 1.1-1.2
Section IX: Emergency Preparedness
Chapter 1 – Emergency Preparedness IX-1.1
Section X: Risk Management: Chapter 1 – Safety
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