Formal Business Meeting Agenda
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Introduction of guests by: Reading of minutes by: Treasurer’s Report by: Correspondence Report by: Other Officers’ Reports by: 4–H Council Report by: Committee Reports by: Project Reports by: Old Business: New Business: Announcements: Adjournment: Program introduced by: Recreation led by: 4 – H CLUB MEETING MINUTES The meeting of the At (time) (Page 1 of 2) 4-H club was called to order by: (name and title) On (date) At (location) Flag salute and 4 – H pledge led by: Action on previous meeting’s minutes: Treasurer’s Report (Include expenditures since last meeting, income since last meeting, and current balance) Correspondence: Other Officers’ Reports: 4-H Council Report: Committee Reports: 4-H CLUB MEETING MINUTES (Page 2 of 2) Old Business: New Business: Announcements: Next Meeting: Business Meeting Adjourned Program: Recreation: Date: Signed: Corrections and/or additions: Date: Signed: APPENDIX: CLUB MEETING PLANNER (Officers fill out each month) Year: MONTH BUSINESS AGENDA: Events, Activities, items For Group Decision PROGRAM AGENDA Educational Program, Activity Speakers, Demonstrations RECREATION AGENDA Singing, Games, Shared Fun, Team Building ANNUAL CLUB PLANNER (Page 1 of 2) (Fill out at the beginning of the year and update as necessary.) CLUB NAME YEAR CLUB GOALS FOR THE YEAR: CLUB PROGRAM GOALS 1 2 3 CLUB MEMBERSHIP 1 GOALS 2 3 CLUB COMMUNITY SERVICE GOALS 1 2 3 LEADERSHIP/MANAGEMENT1 GOALS 2 3 ANNUAL CLUB PLANNER (Page 2 of 2) MONTH MEETINGS, EVENTS OR ACTIVITES COMMITTEE/PERSON RESPONSIBLE 4 – H OUTREACH DOCUMENTATION Program Year: Club Name Vice President for Membership Community Club Leader Membership Advisor Please describe the efforts your club has made to recruit new members from your community, including underrepresented groups, and attach documentation..
The way you present yourself is important and should always get your utmost attention. There are many rules to follow when writing a formal letter like a Formal Business Meeting Agenda, and these are the essential rules to follow:
Step 1: Type your address
Type your address and telephone number, flush left on the top of the page. It is not necessary to include your name or title here, it will be included in the closing.
Step 2: Type the date
Type the date, in the format: month, day, and year on one line below your address and telephone number, flush left.
Step 3: Type the recipient's address
Type the name of the recipient's, include the title, and address one line, flush left. Whenever possible, address the letter to a specific individual.
Step 4: Type the salutation
Type the recipient's personal title and full name in the salutation, one line after the recipient's address, flush left, followed by a colon. Leave one line blank after the salutation. Hereby a suggestion: use the recipient's full name unless you usually refer to the individual by a first name.
Step 5: Compose the letter
In the first paragraph of the letter's body, you state the purpose of the letter. In the paragraphs following, you can use examples to support your main argument. In the final paragraph, you need to summarize the purpose of your letter again and suggest a suitable course of action to follow. Do not indent the paragraphs. But instead, leave an empty line between each paragraph.
Step 6: Close the letter
Close the letter without indentation, leaving three or four lines for your signature between the closing and your typed name and title.
As you know, communicating in a professional manner will get you respect and will bring you new opportunities in life and business. Therefore, we support you by providing this Formal Business Meeting Agenda template and you will see you will save time and increase your effectiveness. Please note this template is provided for guidance only. Letters and other correspondence should be edited to fit your personal situation.
Download this formal Formal Business Meeting Agenda template now, good luck!
Introduction of guests by: Reading of minutes by: Treasurer’s Report by: Correspondence Report by: Other Officers’ Reports by: 4–H Council Report by: Committee Reports by: Project Reports by: Old Business: New Business: Announcements: Adjournment: Program introduced by: Recreation led by: 4 – H CLUB MEETING MINUTES The meeting of the At (time) (Page 1 of 2) 4-H club was called to order by: (name and title) On (date) At (location) Flag salute and 4 – H pledge led by: Action on previous meeting’s minutes: Treasurer’s Report (Include expenditures since last meeting, income since last meeting, and current balance) Correspondence: Other Officers’ Reports: 4-H Council Report: Committee Reports: 4-H CLUB MEETING MINUTES (Page 2 of 2) Old Business: New Business: Announcements: Next Meeting: Business Meeting Adjourned Program: Recreation: Date: Signed: Corrections and/or additions: Date: Signed: APPENDIX: CLUB MEETING PLANNER (Officers fill out each month) Year: MONTH BUSINESS AGENDA: Events, Activities, items For Group Decision PROGRAM AGENDA Educational Program, Activity Speakers, Demonstrations RECREATION AGENDA Singing, Games, Shared Fun, Team Building ANNUAL CLUB PLANNER (Page 1 of 2) (Fill out at the beginning of the year and update as necessary.) CLUB NAME YEAR CLUB GOALS FOR THE YEAR: CLUB PROGRAM GOALS 1 2 3 CLUB MEMBERSHIP 1 GOALS 2 3 CLUB COMMUNITY SERVICE GOALS 1 2 3 LEADERSHIP/MANAGEMENT1 GOALS 2 3 ANNUAL CLUB PLANNER (Page 2 of 2) MONTH MEETINGS, EVENTS OR ACTIVITES COMMITTEE/PERSON RESPONSIBLE 4 – H OUTREACH DOCUMENTATION Program Year: Club Name Vice President for Membership Community Club Leader Membership Advisor Please describe the efforts your club has made to recruit new members from your community, including underrepresented groups, and attach documentation..
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