Event Planning Agenda

We provide this Event Planning Agenda template to help professionalize the way you are organizing your event.

Make sure to start planning 4-6 months before the actual event will take place. It is all depending on size of event.

Did you consider the: Who, What, Why, When Goals? 

Connection to Plan of Work Financial Limitations Create a Budget Budget Tips and Tricks and Things to Consider: Go to the website Select Venue RFP Contract negotiation Signed Contract Book Speakers Speakers above 600 require PSC (Link) May book before venue, if speaker is more critical than date or location Create Preliminary Agenda of Event Create Sponsor Packages If needed Create system for tracking sponsorships Send Potential Sponsors Materials Do a run through of selected venue if you are unfamiliar 2-4 months before event or more depending on size of event Item Target Date Completion Date Create promotional materials Build and Open Registration System Send Promotional materials to potential participants Contact caterers or facility to select menus Determine AV requirements Make arrangements with facility or others to ensure needs are met Determine Set up requirements Work with facility or others to ensure needs are met How do you want the tables and chairs What facilitation materials are needed Internet Access to Power Sound 1-2 months before event or more depending on size of event Item Target Date Completion Date Double Check that all Contracts are signed and returned Review Speaker assignments and Needs Make sure there is someone from the committee assigned to host each presenter/speaker if there are multiple speakers Determine the needs of the speakers computer, projector, sound, microphone, etc..

Using this Event Planning Agenda template guarantees you will save time, cost and efforts! Organizing your event will be a little easier! This ready-made event planner template can help you to save time and to focus on the topics that really matter!

Download this Event Planning Agenda template now for your own benefit!