Job Reference Letter Format

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We support you and your company by providing this Job Reference Letter Format HR template, which will help you to make a perfect one! This will save you or your HR department time, cost and efforts and help you to reach the next level of success in your work and business!

This Job Reference Letter Format has ways to grab your reader’s attention. It is drafted by HR professionals, intelligently structured and easy-to-navigate through. Pay close attention to the most downloaded HR templates that fit your needs.

There are a few basic requirements for a strong recommendation letter, such as the following:

Structured and written to highlight the person's strengths;
Immediately clear about the purpose and position the person is seeking;
Expands upon their resume; do not repeat it verbatim in your reference letter as well;
Include an appealing anecdote, to further explain the personality of the person you recommend;
Brief, preferably one page in length;
Limited to 3-4 paragraphs and 1 page;
Clean, error-free, and easy to read;
Using common business letter format;
No copying of exact words/phrases from sample letters without checking the context;
Uses the correct name of the organization;
Enthusiastic! Show off the character and personality of the person.

Job Reference Letter Format

To Whom It May Concern, / Dear Mr., Mrs.,
As President of the Centre for Student Leadership at the {{University}}, I am extremely pleased to be able to recommend {{Mr/Miss}} {{Name}} for the Scholarship in Leadership Development.
I have only known {{Name}} for about two years but have had the opportunity to see her on many occasions, performing with exceptional skill for a person of her age.
{{Organization}} provides leadership development initiatives to students by means of introducing them to business practices and allowing them to run their own companies for the course of the term.
{{Name}} proved herself very capable as a leader through her role as President of the “Globe Trotters” company that was twinned with a student leadership program in {{Location}}.
This was our first experience with a student company running an international business.
She did an outstanding job communicating with her team and providing them with direction on this pilot project.
At our annual awards night {{Name}} was named salesperson of the year by the {{Name}} Association.
This is based not only on her exceptional sales but also her ability to think on her feet and communicate company initiatives in a way that promote teamwork and product knowledge.
{{Name}} was chosen out of all our delegates to make a speech at the conference where our Chairman announced our new initiatives for student development which will include international travel opportunities.
She did an outstanding job and received many compliments on her oratorical skills.
{{Name}} was then selected to attend the {{Leadership Conference}} in {{Location}} where she represented the whole western region.
We were also lucky to have her as a summer student during the summer of {{Year}} and I was delighted with her initiative and overall work habits.
{{Name}} has been my {{job position}} for the past four years.
{{Name}} is responsible for maintaining the smooth operation of my office, which involves in-depth communication with customers, interpreting strategy for senior staff in my absence and keeping me on task in a fast-paced, high-stress environment.
She is highly competent, well organized, outgoing and an excellent communicator. {{Name}} redesigned the office scheduling system, which increased efficiency and improved communication for everyone involved. She completes all her work with warmth, insight and professionalism.
{{Name}} has recently completed a Bachelor of {{Topic}} degree and is understandably
interested in a position that challenges her growing skills and abilities.
I regret that we have no such position to offer her at {{Organization}}. Our loss will be another organization’s gain.
This is an outstanding young woman with exceptional leadership skills, particularly good interpersonal skills, and wonderful work ethic.
I am sure she will benefit from your scholarship and represent your organization well through her work.
Should you have any questions concerning {{Name}}, please contact me directly at {{phone number}} or email: {{email}}.
I highly recommend {{Name}}. Should you wish to discuss my recommendation further, please do not hesitate to call.
Sincerely yours,

The right stimulation will help you to achieve mutual goals faster and will benefit your results! After downloading this sample letter as Google Docs or Microsoft Word and filling in the blanks, you can easily customize the style, typography, details, and appearance of your Recommendation Letter. Download this Job Reference Letter Format template now!

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