Monthly Safety and Quality Report

This quality template is based on international standards and provides an example on how to write policies and procedures that together will form your Quality Management System (QMS). The size and complexity of your organization and its individual processes will determine if this Monthly Safety and Quality Report is useful for your organization. It will support and improve the existing Quality Management System works and controls that are already in place to manage each process. It demonstrates the commitment to meeting your customer expectations’ by delivering quality products and/or services.

Accidents Parameter Source People Equipment Cause Codes Knowledge PK Skills PS Attitude PA Operation EO Design ED Age EA Insufficient Procedure Personal Injury Property Loss Events Off Hire/ Stoppages Spill or Environment events Count Near Miss PI Non-existant PNE Not followed PNF C Key Performance Indicator (KPI) of events for the Calendar Year (From 01 January to 31 December) Parameter Accumulated LTI - (How many cases of Lost Time Injuries - LTI this year ) Comments KPI LTH LTIF How many accidents this year Operating days without Accident Last accident occurred on: How many Incidents this year Number of Off Hires this year Number of Stoppages this year (without off hire) Total Offhire Hours (OFH) OHF Total Stoppage Hrs Percent Availability General Comments : (Please provide brief reason / total hrs / date of the of Injuries, off hires - for the reporting month) MONTHLY SAFETY AND QUALITY REPORT FORM NO : SEHQ/SHE-26 VESSEL D TOTAL CREW ONBOARD MONTH Inspection This month Date of Inspection Place of Inspection No of NC/Obs/Def Comments Port State Inspection Flag State Inspection Owner s Inspection Charterers, Terminal Oil Majors Vetting Internal Audit External Audit Safety Audit / Inspection (by office) If applicable Comments if any including reasons for not closing Observations and NCNs or deficiencies.

By implementing this Monthly Safety and Quality Report in your organization, you will improve your compliance with Quality Management Systems and standards, such as ISO 9001. A Quality Management System in its basic concept is not too complicated. Many organizations are struggling with the idea they are required to implement a lot of bureaucratic documents and protocols and ask themselves, whether or not it’s worth trying to develop such a seemingly complicated system.

It is not necessarily a complicated system that is needed. Guidance on having clear and concise communication throughout the organization’s documents and between departments does also not have to be elaborated. 

It’s important that you can set expectations from both management and employees and you follow a framework, such as ISO 9001, in order to prevent making it too complicated and ensuring you have an integrated solution for the whole company. 

When you follow this approach, and you determine processes and their interactions, inputs, and outputs in your organization. 

Download this Monthly Safety and Quality Report now and you will find out it’s very helpful for your company to improve the quality level by measuring, monitoring, and reporting about the performance of the business processes and gradually improve the company output. Other primary quality control tools, such as checklists, fishbone diagrams, control charts, manuals, charts, reports, can be found here: Quality Management Templates.