Simple Job Interview Rejection Letter

How to write an Interview Rejection Letter to candidates who were not selected? When you are rejected for a job interview, what is the best way to respond? This template can be used to explain the reasons why the candidate was not selected for the job interview. It can also be used to provide advice on the candidate's next steps in their job hunt. Download this simple job Interview rejection letter template now!

A job interview rejection letter, also known as a job rejection letter, is a formal written communication that an employer or hiring manager sends to a job applicant who was not selected for a particular job position after one or more rounds of interviews. This letter conveys the employer's decision to decline the applicant's candidacy for the job and provides feedback or information about the selection process.

Key components and information typically included in a job interview rejection letter are as follows:

Sender's Information: The letter starts with the name of the organization, the department, and the sender's name and title. The sender is typically a hiring manager or HR representative.
Date: The date on which the letter is written is specified.
Applicant's Information: The applicant's name and contact details, such as their mailing address and email address, are included.
Job Position: Mention the specific job position for which the applicant was interviewed.
Expressing Gratitude: Express appreciation for the applicant's interest in the position and the time and effort they invested in the interview process.
Notification of Decision: Clearly state the decision that the applicant was not selected for the job. Use a direct and polite language, such as "We regret to inform you that we have chosen another candidate for the position."
Feedback (Optional): Some rejection letters provide feedback or reasons for the decision, such as the qualifications or experience of the selected candidate. This can be beneficial for applicants as it provides insights for improvement.
Encouragement: Offer words of encouragement and express your interest in their future endeavors. For example, you might say, "We encourage you to continue your job search, and we wish you success in your career."
Future Opportunities (Optional): If applicable, mention that the applicant's qualifications and application will be kept on file for consideration for future job openings.
Contact Information: Provide contact information in case the applicant has questions or seeks further clarification.
Closing: Close the letter with a formal closing, such as "Sincerely" or "Best regards."
Signature: Sign the letter personally if you are the sender. In some cases, a printed name and title may be used.

Job interview rejection letters serve multiple purposes. They provide closure to applicants who may have invested time and energy in the interview process. Additionally, these letters help maintain a positive and professional image of the employer, which is important for the company's reputation and future job openings. Providing feedback or constructive criticism, if appropriate, can also be beneficial to the applicant, as it can assist them in improving their job search and interview skills.

Download this simple job interview rejection letter template now and customize it with the details of the interview and the candidate. Send the letter promptly and provide constructive feedback.

DISCLAIMER
Nothing on this site shall be considered legal advice and no attorney-client relationship is established.

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