New Employee Records Checklist

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GENERAL INFORMATION Mandatory Details Y Name Y Age If under 20 years old, otherwise optional Y Signed employment agreement, including any accompanying role description Y Offer letter Only if no signed employment agreement yet, otherwise optional Y Visa showing eligibility to work in NZ If relevant Y Tax code declaration (IR330) Y Postal address N Other contact details Y Emergency contact details N Application form, CV Y Details of agreed wage payment method, such as by cash or a bank account Y Employment start date Y Y Leave entitlement anniversary date This may differ from the anniversary of the start date due to closedown periods etc Date of termination All records must be kept for at least 6 years Y Type of employment agreement - individual or collective TIME WORKED, WAGES PAID, HOLIDAYS TAKEN AND OWNED Mandatory Details Y Days worked Y Hours worked on those days (including public holidays), including start time, finish time and any non-paid breaks taken If paid by the hour, otherwise optional Y Days of employment in each pay period Y Y Hours worked doing different roles Only if employee performs different roles for different remuneration Wages paid in each pay period and method of calculation Y Dates and payment for holiday, sick or bereavement leave taken Y Dates and payment for public holidays worked and not worked (if paid for that day) Y Dates of alternative holidays taken or to be taken, and payment for any alternative holidays paid out Day or part of a public holiday agreed to be transferred, including relevant dates (mandatory if applicable) Payment (including date of payment) and amount of annual holidays cashed-up in each entitlement year Current entitlement to holiday leave Y Y Y.

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