Event Planner
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Every day brings new projects, emails, documents, and task lists, and often it is not that different from the work you have done before. Many of our day-to-day tasks are similar to something we have done before. Don't reinvent the wheel every time you start to work on something new!
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Plates, napkins, knives and forks (disposable/non-disposable) Can the theme of the event be followed through in catering Special dietary requirements of guests Menu Early event planning Person responsible Action Date to be completed Advertising Press, radio TV, school newsletter Education News Media release Contact the Office of Communications Talent Book and brief Rehearsals Signage/Printed Materials Organize as necessary Check wording Logo guidelines with Communications Program/running sheet/speeches Program finalised Running sheet written Program/running sheet sent to speakers Speakers fully briefed Speeches written Let caterers know program - when to serve drinks/food Value added for guests Copy of publication, CD-ROM Gifts Programs Catalogues Special offers/discounts Competitions Prizes Security Security alerted Occupational health, welfare and safety concerns addressed Provision of first aid Audio/visual requirements PA system CD or tape player Lapel or handheld microphone Lighting Extra electrical requirements Lectern Staffing Extra required Staff to meet and greet guests Ambience Floral arrangements, pedestal can the theme of the event be followed in flowers Background music Early event planning Person responsible Action Date to be completed Guest comfort Wheelchair access Toilet facilities Hospitality Welcome signage at entrance Ushers briefed Cloak room Red carpet Housekeeping Cleaning before and after On standby during the event On the day Time for set up by whom Time for dismantle by whom Dais, stage Tables, chairs layout Chair covers Floor plan VIP seating Book courier/transport Name tags Clear location directions Registration desk After the event Person responsible Debrief Comments on all aspects (negative and positive) Guest feedback Guidelines for improvement next time Evaluation against criteria Celebration Thankyou s.
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