Security Access Audit Report

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Alameda County Employees’ Retirement Association Internal Audit Department Security Access Audit Report Date: June 2013 INTERNAL AUDIT DEPARTMENT REPORT PREPARED FOR: ACERA BOARD OF RETIREMENT TABLE OF CONTENTS TABLE OF CONTENTS .................................................................................................................................... ACERA established this plan to address the immediate requirements in a major disaster or emergency when normal operations may be interrupted and special measures must be taken to: Save and protect the lives of employees and guests Manage immediate communications and information regarding emergency response operations Page 4 Provide essential services and operations Provide and analyze information to support decision-making and action plans Manage ACERA resources effectively in the emergency response Ensure that ACERA will continue to meet and support members, retirees and employer’s needs and expectations.. The following diagram represents a high level view of each department’s responsibility: PRISM Benefits (Front Desk) •Issues Visitor Badges •Issues Temporary Badges to Employees •Issues Employee Badges •Activates and Deactivates all Security Badges •Manages Security Access Change Forms Human Resources •Conducts Employee Orientation •Authorizes New Employee Badges Security Access We noted that ACERA implemented a shared structure with no primary coordinator or owner for the overall security process.. During the meeting we were informed that the organization adheres to the following documents to support security policies and procedures:       WORKPLACE VIOLENCE PREVENTION POLICY FOR ALAMEDA COUNTY ACERA’S PHYSICAL ACCESS AND SECURITY BADGE POLICY/PROCEDURES ACERA’S EMPLOYEE HANDBOOK CBRE TENANT HANDBOOK FLOOR WARDEN EMERGENCY PROCEDURE MANUAL ACERA WORKPLACE VIOLENCE AND EMERGENCY SITUATION PROCEDURES Page 9 The WORKPLACE VIOLENCE PREVENTION POLICY has been established by Alameda County.. E.g., if a s

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