Relocation And Moving Expense Policy And Procedure

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Relocation and Moving Expense Policy and Procedure Office of Disbursements Document Name: Relocation and Moving Expense Policy and Procedure Responsible Administrator: Senior Vice-President for Finance Administration Responsible Department: Office of Disbursements Approval Authority: Director, Disbursements Last Update: May 4, 2011 Contact: Director, Disbursements Board of Regents BPM: Section 5.37 Table Of Content 1 Relocation and Moving Expense Policy for Employees ......................................................................... padlocks or tools will not be reimbursed  Optional insurance on items such as furniture, clothing and utensils  Rental truck  In-transit storage for up to 30 consecutive days  Shipment of car(s), if not used in move  Travel and lodging costs for one trip per person (employee and household members) from the old residence to the new residence, which may include: o Mileage for moving per IRS limitations o Lodging in transit (GSU will reimburse in accordance with the State Travel Regulations) o Airfare (coach only) o Rental car (appropriate measures should be taken to obtain best value) o Tolls, taxi, shuttle service, or parking Last Updated 05/04/2011 Relocation and Moving Expense Policy and Procedure Page 7 of 29 Payment or reimbursement of all other relocation and moving expenses allowable under this policy but not classified as qualified expenses (see above) will have appropriate taxes withheld (“nonqualified expenses”).. Nonqualified Expenses (subject to tax withholding and reporting):  Travel and lodging costs incurred during additional trips from the old residence to the new residence  Cost of meals at any point in the relocation process (GSU will reimburse in accordance with the State Travel Regulations)  Mileage in excess of IRS limitations  House Hunting expenses (may include multiple trips, however, total combined days may not exceed five (5) days), may include: o Mileage per IRS guidelines o Lodging (GSU will r 

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