Procurement Process Chart

Are you looking for a professional Procurement Process Chart? If you've been feeling stuck or lack motivation, download this template now!

Do you have an idea of what you want to draft, but you cannot find the exact words yet to write it down or lack the inspiration how to make it? If you've been feeling stuck, this Procurement Process Chart template can help you find inspiration and motivation. This Procurement Process Chart covers the most important topics that you are looking for and will help you to structure and communicate in a professional manner with those involved.

Tender process flowchart – example of typical one-step process BUYER’S key steps in process FORECAST THE OPPORTUNITY  Publish the forecast contract opportunity in your Annual Procurement Plan (APP)  If applicable, include the opportunity in your Extended Procurement Forecast (EPF) SUPPLIER’S key steps in process SEARCH FOR OPPORTUNITIES  Register with GETS to get sent notification of government contract opportunities  Apply to be on qualified supplier lists and panels  Check agencies’ Annual Procurement Plans (APPs) for forecast opportunities COMPLETE THE PLANNING GET READY TO GO TO MARKET  Develop the requirements, criteria weightings  Review your approach against the Principles of Procurement  Finalise procurement plan/business case  If applicable, submit to MBIE for review (if it is a ‘significant business case’ (SBC))  Check delegated financial authority is sufficient  Obtain approval to go to market  Finalise RFx document supplier response form ADVERTISE ON GETS  Allow sufficient time for suppliers to respond  Make sure this is not less than the Minimum Time Period CLARIFICATION PERIOD  Deadline for suppliers’ questions  Deadline for buyer to answer suppliers’ questions CLOSING DATE  Open responses and record and witness their receipt  Email each supplier to acknowledge their response ASSESS MANDATORY / PRE-CONDITIONS (if applicable)  Where there are mandatory / pre-conditions eliminate responses that do not meet them  Advise suppliers whose responses have been eliminated EVALUATE THE RESPONSES  Convene evaluation panel  Score qualifying responses against weighted criteria  Short list based on best value-for-money over whole-of-life  Advise suppliers whether or not they have been short listed  Obtain approval to negotiate with the first preferred supplier NEGOTIATE THE DEAL  Prepare negotiation plan  Negotiate with first preferred supplier  Complete due diligence  Award contract  Notify suppliers who participated in the tender of

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