Accounts Payable job description

What are the important details in a Accounts Payable job description? This job description template provides a sample that simplifies the process for the positions that you need to fill.

When you are recruiting new staff, a reusable job description model can be useful. Since it's a description of an open vacancy in your organization, a model can be easily tailored by adding specific requirements, responsibilities, job duties, and skills required by the person that will perform the role. This Accounts Payable job description has ways to grab its audience’s attention. It is drafted by HR professionals, intelligently structured and easy to navigate, and provides the major categories that you should include. For example:

Job title: emphasize the formal title of the position as a header.

Job purpose: a brief description of the overall goals and general nature of the position. This can be an overview of why the job exists and what the role is expected to accomplish. The job purpose is usually a summary and not more than four sentences long.

Accounts Payable Clerk Job Responsibilities:

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
Reconciles processed work by verifying entries and comparing system reports to balances.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
Ensures credit is received for outstanding memos.
Issues stop-payments or purchase order amendments.
Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
Maintains accounting ledgers by verifying and posting account transactions.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Maintains historical records by microfilming and filing documents.
Disburses petty cash by recording entry and verifying documentation.
Reports sales taxes by calculating requirements on paid invoices.
Protects organization’s value by keeping information confidential.
Updates job knowledge by participating in educational opportunities.
Accomplishes accounting and organization mission by completing related results as needed.

Reports to: specify the role/title of the position that the person that gets the job reports to.

Duties and responsibilities: list the primary job duties and responsibilities using headings and provide examples of core activities under each heading.

Qualifications: provide the minimum qualifications required to perform the job successfully, for these categories:

Education;
Professional Certification;
Experience;
Specialized knowledge;
Skills;
Abilities;
Other qualities such as personal characteristics.

Working conditions: provide whether a person has to work in special circumstances, such as shift work, working outdoors, working with challenging clients, etc.

Work Hours & Benefits

Here is where you’ll want to include details about the working hours and benefits specific to your open position. This is another chance to sell potential clerks on things like telecommuting, work-from-home options, or additional requirements during tax season. Benefits that can set your firm apart, like paid vacation time, conference sponsorships, or childcare reimbursements can also go right here.

Physical requirements: describe whether the job is physically demanding, for example, lifting heavy objects on a regular basis, if standing for extended periods of time is needed or the job contains mostly repetitive tasks, or if traveling is demanding, lunch breaks are uncommon, and so forth.

Accounts Payable Clerk Qualifications / Skills:

Tracking budget expenses
Attention to detail
Thoroughness
Organization
Analyzing information
Accounting
Vendor relationships
PC proficiency
Data entry skills
General math skills

Direct reports: specify by job title any positions to be supervised by the incumbent.

Approved by: specify who gives the authorization to approve the job description draft.

Date approved: the date upon which the job description was approved.

Reviewed: date the job description was last reviewed.

Contact details: include relevant contact details at the bottom of the job description.

Additional conditions: additionally, you might consider adding the following:

Opportunities occur to work on a self-employed, consultancy basis - usually on short-term contract work;
Describe any kind of training is provided during the onboarding procedure;
Alternative common names for the job title;
You may specify common daily equipment or tools used;
Possibility to work from home.

Ideally, a job description should be reviewed annually and updated as often as necessary. Having a ready-made sample job description will save you and your Human Resources or Recruitment Department time, cost, and effort!

Sample content:

Accounts Payable job description

For that reason, download this sample job description now in order to find and recruit the right candidate for your vacancy or check out other job description samples here.

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DISCLAIMER
Nothing on this site shall be considered legal advice and no attorney-client relationship is established.

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