Formal Reference Letter Format

How to write a compelling and formal reference letter? We provide a perfectly written Formal Reference Letter Format that fits your needs!

The way you present yourself is important and should always get your utmost attention. There are many rules to follow when writing a formal letter like a Formal Reference Letter Format, and these are the essential rules to follow:

Step 1: Type your address

Type your address and telephone number, flush left on the top of the page. It is not necessary to include your name or title here, it will be included in the closing.

Step 2: Type the date

Type the date, in the format: month, day, and year on one line below your address and telephone number, flush left.

Step 3: Type the recipient's address

Type the name of the recipient's, include the title, and address one line, flush left. Whenever possible, address the letter to a specific individual.

Step 4: Type the salutation

Type the recipient's personal title and full name in the salutation, one line after the recipient's address, flush left, followed by a colon. Leave one line blank after the salutation. Hereby a suggestion: use the recipient's full name unless you usually refer to the individual by a first name.

Step 5: Compose the letter

In the first paragraph of the letter's body, you state the purpose of the letter. In the paragraphs following, you can use examples to support your main argument. In the final paragraph, you need to summarize the purpose of your letter again and suggest a suitable course of action to follow. Do not indent the paragraphs. But instead, leave an empty line between each paragraph.

Step 6: Close the letter

Close the letter without indentation, leaving three or four lines for your signature between the closing and your typed name and title.

Sample recommendation / reference letter:

I highly recommend {{Name}} as a candidate for employment. {{Name}} was employed by Company Name as an Administrative Assistant from 2020 – 2023. {{Name}} was responsible for office support including word processing, scheduling appointments, and creating brochures, newsletters, and other office literature.

{{Name}} has excellent communication skills. In addition, she is extremely organized, reliable and computer literate. {{Name}} can work independently and is able to follow through to ensure that the job gets done. She is flexible and willing to work on any project that is assigned to her. {{Name}} was quick to volunteer to assist in other areas of company operations, as well.

{{Name}} would be a tremendous asset for your company and has my highest recommendation. If you have any further questions with regard to her background or qualifications, please do not hesitate to call me.

Sincerely

As you know, communicating in a professional manner will get you respect and will bring you new opportunities in life and business. Therefore, we support you by providing this Formal Reference Letter Format template and you will see you will save time and increase your effectiveness. Please note this template is provided for guidance only. Letters and other correspondence should be edited to fit your personal situation.

Download this formal Formal Reference Letter Format template now, good luck!

To Whom it May Concern: I highly recommend Jane Doe as a candidate for employment..

DISCLAIMER
Nothing on this site shall be considered legal advice and no attorney-client relationship is established.

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