Nonprofit Gift Acknowledgement Letter
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Best Practices: Gift Acknowledgement Acknowledging donors Designing and implementing a system to provide donors with timely and meaningful ―thank yous,‖ or acknowledgments.. Acknowledgment processes should include provisions for acknowledgment timing, signatories, customization, and standards for acknowledging honorific and memorial gifts (covered in Issues 4, 5, 7, and 9 of Best Practices) they should also encompass acknowledgment calls for gifts of certain levels (as low a threshold as an organization can accommodate).. This contingency plan could include using FedEx to send letters for signature, a high quality electronic signature, or a brief statement by the donor relations/stewardship manager at the start of a letter stating that they are thanking the donor on the organization’s behalf while the President/Executive is away.. One way to look at this is to picture the principal and the letter recipient engaging in small talk when, all of a sudden, the principal changes the topic and says ―Oh, and, by the way, I have really wanted to thank you for what you did.‖ At that point, the principal doesn’t start pontificating.. Acknowledgment policies for honorific or memorial gifts should: a) treat donors’ honorific or memorial contributions like any others to the organization, but include a line in the acknowledgment informing the donor that the honoree or family of the memorialized will receive notification that they have made a gift X’s honor or memory..
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