Sample Meeting Agenda Template

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How do you write a simple agenda for a meeting? Download this sample Meeting Minutes template now!

This ready-made Meeting Minutes template can be use for any kind of personal or business meeting. It gives structure to the conversation. When you work on professional means of communication, you will see growth. Using this Meeting Minutes format can give you the tools to become more efficient and to focus on what is the most important.

The minutes are usually completed by the Company Secretary, but can be assigned to someone else by the President Chapter Name:

Date/Time of Meeting:

Location of Meeting:

Members Present: (list all members that attended meeting)

Members Apologies: (list members that did not attend the meeting)

Guests: (list any guests that attended such as speakers, or any potential new members)

Reading and Approval of Minutes: (specify date of minutes being approved)

Agenda Item 1: Officer Reports (create separate agenda items for each officer report)

Discussion: (summarize the discussion at the meeting)

Action: (list any action to be taken by whom and by when)

Agenda Item 2: Advisor’s Report Discussion: (summarize the discussion at the meeting)

Action: (list any action to be taken by whom and by when)

Agenda Item 3: Committee Reports (create separate agenda items for each committee report)

Discussion: (summarize the discussion at the meeting) Action: (list any action to be taken by whom and by when) Agenda Item 4: Old Business (create separate agenda item for each unfinished business item)

Discussion: (summarize the discussion at the meeting) Action: (list any action to be taken by whom and by when) Agenda Item 5: New Business (create separate agenda item for each new business item)

Discussion: (summarize the discussion at the meeting) Action: (list any action to be taken by whom and by when) Announcements: (list any announcements made) Future Agenda Items: (list any suggested agenda items that are to be tabled for the next meeting)

Next Meeting: (list Date/Time/Location of the next meeting) Minutes Prepared By: (minutes of meetings should be written up and emailed to all members for review within one week of the meeting..

Sample Meeting Agenda:

Reference:
Meeting No
Subject: {{Meeting Subject}}
Dears,
This is to intimate that Management Review Meeting (MRM) is going to be held to review the {{Meeting Agenda}} at Conference Room, Donna Bates.
To be Held on: Time: Venue:
Following is the agenda for Meeting Agenda:
Follow-up actions from previous Meeting
The suitability of policies & procedures
Departmental Objectives & Management Programs
Results of Internal and External Reports
Relevant communication(s) from external interested parties, including complaints and feedbacks
Adequacy of resources
Opportunities for Improvement
Evaluation of compliance with legal requirements
Recommendations for Improvements
Changing circumstances including development in legal and other requirements
Business KPIs
Progress on current projects
Status of submitted and in-hand proposals
Any other matter that requires attention of management
CEO/Chairman desires participation of following.
Kindly confirm your presence:
Name
Designation
Signature

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DISCLAIMER
Nothing on this site shall be considered legal advice and no attorney-client relationship is established.

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