Purchasing Assistant Job Description

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We support you and your company by providing this Purchasing Assistant Job Description in order to simplify the process of developing a job description. It will save you and your Human Resources and your Recruitment department time, cost and efforts. If you are looking for a Purchasing Assistant to order supplies and equipment based on your company’s needs. Purchasing Assistant responsibilities include researching new vendors, tracking deliveries and updating order records (e.g. dates, invoices and discounts.) If you’re familiar with supply chain procedures and know how to create and translate cost analyses, we’d like to meet you. Ultimately, you will make cost-effective purchases and ensure we maintain a fully stocked inventory.

Job objective: To ensure that there is an optimum level of stock maintained on a consistent basis, and that the cost

prices of this stock will lead to maximization of company profit.

Responsibilities:

To perform the re-order process on your group of suppliers, and then to interpret these reports and place purchase orders.
To ensure that products are procured, at the required quantity and quality, and at the correct time, ensuring the optimum cost benefit to the company. This means that you must know and understand every detail about the computers re-ordering system.
To be familiar with the meaning of product types and classes on the inventory file, and how these settings effect reordering.
To maintain backorders and to liaise with suppliers on the delivery times of purchase orders.
To take alternative action where possible to avoid stock outs.
To assess/investigate local and overseas alternative suppliers, where the potential supplier meets the companies check of quality, and to be able to compare costs and delivery to that offered by current suppliers.
To take over the monitoring of stock levels and reordering for new items after the Research & Development Dept have made the initial addition to our stock range.
To undertake any other duties/tasks as requested by the Purchasing Manager, these duties/tasks either being simple items or items of ongoing responsibility.
To enter expenditure on purchase orders into the order details spreadsheet for use by the Purchasing and Accounts Department.
To reprise incoming stock lines if required.

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