Disciplinary Verbal Warning Letter



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How to write a Disciplinary Verbal Warning Letter?

When you write a formal warning to an employee that certain behavior is unacceptable in the working environment and culture, which are often already specified in the company’s code of conduct. Such notifications are a disciplinary measure that is commonly used by employers to inform their staff members that they have violated company rules and continuing to do so may lead to more serious consequences. In such a letter, an employee should mention the behavior in which the employee is being reprimanded with the relevant events and dates when the code was broken. The consequences of repeating the same mistakes will also be specified, as well as what the employee should do to improve the situation.

Common situations when a warning letter is issues: tardiness, late coming or excessive absence ,job abandonment, refuse to work, (sexual) harassment, disrespectful behavior, etc.

We support you and your company by providing this Employment Warning Letter HR template, which will help you to make a perfect one! This will save you or your HR department time, cost, and effort. Since such letters are a disciplinary measure that is used by employers to notify employees if they have violated the companies code of conduct or rules and by informing them about the consequences it may have, it prevents them from continuing their bad behavior or underperforming behavior. It provides information about employee misconduct so that employees do not misunderstand.

Writing suggestions when you want to send out a warning letter to an employee:

  • Describe the violation and keep it factual;
  • Specify the time and date when the problem or mistake occurred;
  • Describe the possible consequences that will result from repeated unacceptable misconduct;
  • Reinforce employee obligations he or she might have;
  • Mention the company policy, HR handbook chapter or code of conduct that the employee broke;
  • Describe what the employee can do to rectify or better the situation;
  • Give the warning letter as soon as possible after the incident happens;
  • Talk to the employee when handing over the warning;
  • Be clear, unambiguous and be consistent.

It provides information about employee misconduct so that employees do not misunderstand.

This letter serves as an official verbal warning letter for excessive absenteeism on date, I spoke with you about your excessive absences and the impact it has on the department. At that time you assured me that you would take steps to ensure you would be at work when scheduled. Yet my records show that you were absent on the following dates. Every day brings new projects, emails, documents, and task lists, and often it is not that different from the work you have done before.

Sample Disciplinary Letter for Excessive Absenteeism Verbal Warning 
CONFIDENTIAL LETTER
To: EMPLOYEE S NAME EMPLOYEE S CLASSIFICATION 
From: SUPERVISOR S NAME SUPERVISOR S TITLE (THE PROBLEM) 
Date: DATE Re: LEVEL OF DISCIPLINE This letter serves as an official verbal warning for excessive absenteeism..

We provide this standardized Disciplinary Verbal Warning Letter template with text and formatting as a starting point to help professionalize the way you are working. Our private, business and legal document templates are regularly screened by professionals. If time or quality is of the essence, this ready-made template can help you to save time and to focus on the topics that really matter!

Using this Verbal Warning Letter template guarantees you will save time, cost and efforts! It comes in Microsoft Office format, is ready to be tailored to your personal needs. Completing your document has never been easier!

Download this Disciplinary Verbal Warning Letter now and customize it according to your preferences.




DISCLAIMER
Nothing on this site shall be considered legal advice and no attorney-client relationship is established.


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