Professional Letter Format



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How to write a professional letter format?

As you may know, there are in general 3 popular modern business letter formats, which are: fully block format, modified block format, and semi-block format. Another commonly used letter format is known as the modified block format, in which the body of the letter and the sender's and recipient's addresses are left justified and single-spaced. However, the difference with a Block format, is that in Modified Block format, the date and closing, have a tab to the center point of the letter, and that is where you begin to type. It is more suitable to use this format on less formal occasions.

Professional Letter Formats:

The most common layout of a professional business letter is known as Block Format (or ‘Full block’). It is the easiest format to use and simplest to set up in your word processing program. Using this format, the entire letter from beginning to the end of the letter, including your contact information, the date, the employer’s contact information, the body of the letter, and the greeting and closing, signature, is all left-justified. Also, in block format, the content on the page is single-spaced, except for a double space between each paragraph (as well as space above and below the date, above and below the salutation and signature). This gives a clean and professional look to your letter. The block format is perfect for a cover letter created to accompany a resume as part of a job application. Keep reading to learn more about block format cover letters and review examples and templates.

Another commonly used letter format is known as the modified block format, in which the body of the letter and the sender's and recipient's addresses are left justified and single-spaced. However, the difference with a Block format, is that in Modified Block format, the date and closing, have a tab to the center point of the letter, and that is where you begin to type. It is more suitable to use this format on less formal occasions. 

The last and less commonly used letter style is the Semi-Block format. It is like the modified block style except that each paragraph is indented instead of left-justified. Semi-block letters are like 'Modified block letters, with the exception the paragraphs are indented. Modified semi-block business letters are considered a little less formal than full block letters.

Therefore, when formatting your letter, make sure to use this business letter format template to ensure you structure and communicate in a professional. Feel free to download this intuitive template that is available in several kinds of formats or try any other of our basic or advanced templates, forms, or documents. Do not try to reinvent the wheel every time you are facing a challenge. Consider learning from others that have gone through the same challenge before you. 

Academic writing requires the author to support their arguments with reference to other published work or experimental results/findings. The MLA style is a widely used referencing system to help you achieve these objectives.  A reference system will perform three essential tasks:
  • Enable you to acknowledge other authors' ideas (avoid plagiarism).
  • Enable a reader to quickly locate the source of the material you refer to so they can consult it if they wish.
  • Indicate to the reader the scope and depth of your research.

Sample format:

Dear Name of Recipient,

  • Short introduction paragraph – include a brief statement about who you are and the purpose of the letter}}.
  • {{Provide details and facts about your relationship to the person being recommended as well as facts about the individual including positions, employment dates, and responsibilities}}.
  • {{Provide a statement about whether or not the individual is qualified or recommended by you}}.
  • {{Provide examples that support your recommendation}}.
  • {{Close the letter by summarizing your recommendation and stating whether you would be willing to further communicate with the recipient}}.
  • Yours sincerely,

Download this Professional Letter Format template for your reference. Also have a look at this Formal business writing format.




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Nothing on this site shall be considered legal advice and no attorney-client relationship is established.


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