Employee Resignation Letter Sample



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How do you email a short resignation? Do you need to write a thoughtful Employee Resignation Letter? Download this Employee Resignation Letter sample now!

So goes a popular saying in Dutch used to announce one’s departure without having to go into details. There is a time of arriving and a time of leaving. A statement that says you are going to resign The date of your last day of work at the organization (based on the notice you are giving) A short explanation of why you are leaving A short, polite thank you at the end of the letter Other things your resignation letter could include are: Something positive about your experience in the job (e.g., the opportunity to gain experience or develop your skills) An offer to help make your resignation easier for the organization (e.g., an offer to train somebody else to do your job) Check out this website for more tips and advice about your rights at work, how to find and apply for a job, and more...

Whatever the circumstances of your departure, this Employee Resignation Letter can help you draft a polite and appropriate resignation letter. In general, a resignation letter should be a short letter, formally exhorting your boss that you are leaving your job and the company. Such an abdication letter can help you keep up a positive association with your company and boss by leaving with a solid and positive last impression, while likewise preparing for you to proceed onward. 

Suggestions for a resignation letter and when you resign:

  1. Inform clients, partners and other stakeholders: Make sure to communicate to everyone important that you’re leaving, and inform them who will be replacing you.
  2. A succinct justification for your departure . 
  3. Depart in a professional manner, this will be the impression that will last.
  4. Make amends to help make your resignation easier for the organization (e.g., an offer to train somebody else to do your job).
  5. Encourage them to reach out while you’re still at the company if they have any questions or concerns.
  6. Keep working hard until the end.
  7. Continue to put in as much effort during your notice period as you did on your first day. 
  8. Don’t miss work or come in late. 
  9. Thank your co-workers and supervisors personally and/or via email.
  10. Avoid making negative statements about your company and/or colleagues, and don’t gloat about your new opportunity in person, through email, or on social media. You don’t want unprofessional statements coming back to haunt you. 
  11. Don’t air your complaints about previous issues you faced at work you never know whom you may be working with or for in the future. 
  12. Make sure your company-issued devices are handed over in promptly and that your workspace is pristine when you leave. 
  13. Remove any personal items, and organize both your digital and hardcopy files properly. 
  14. Remind yourself of your reasons for moving on, and focus on the new opportunity ahead of you.
  15. Do not feel guilty about leaving! 
  16. Leave on good terms in a professional manner.
  17. A brief, kind thank you at the conclusion of the letter and  a commendable aspect of your work history (e.g., the opportunity to gain experience or develop your skills).

Employee Resignation Letter Sample:

To Whom It May Concern / Dear Mr., Mrs.,
I am writing to inform you of my decision to resign from my position as [Job Title] for [Company]. As required by my employment contract I am giving two weeks’ notice, effective today. My last day at work will be [Date, Year].
I have given this decision a lot of thought. I have decided that it is time for me to move on and have accepted a position elsewhere. Please let me know what I can do to assist with the transfer of my responsibilities before I leave. I would like to take this opportunity to thank you and [Company] for having me as part of your team. I wish you all the best for the future. Yours sincerely,

Please consider it might cause some stress for the employer who needs to find a replacement. Therefore it's important to give the notice in time (especially check with your contract), with for example two or four weeks, which is often an accepted minimum period of time.

We hope you made the best decision and this Employee Resignation Letter can be of good use to you, in order to write a polite and compelling resignation letter.

Good luck with your next chapter!




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Nothing on this site shall be considered legal advice and no attorney-client relationship is established.


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