Business Letter Format

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How do you write a formal business letter? How do I format a business letter in Word? An easy way to find out is by downloading this Business Letter Format template now!

Since the introduction of email, a lot has changed in the professional way of communication. Surely, showing respect for the recipient is still one of the most important elements of a formal business letter. This Modern Business Letter template can help you find inspiration on how to create a professional email or letter. There are 3 commonly known formats: full block, modified block, and semi-block formats.

What is Full, Modified, and Semi-Block letter format?

In modern business communication, there are also other common Business Letter formats that you use to draft a professional email or letter. This Modern Business Letter covers three different types of common letter formats: fully block format (the one in our example), modified block format, and semi-block format, additionally there is also UK business letter standard.

Full block style;
Modified Block style;
Semi Block style.
UK standard business letter (alternative)

The most common layout of a professional business letter is known as Block Format (or ‘Full block’). It is the easiest format to use and simplest to set up in your word processing program. Using this format, the entire letter from beginning to the end of the letter, including your contact information, the date, the employer’s contact information, the body of the letter, and the greeting and closing, signature, is all left-justified. Also, in block format, the content on the page is single-spaced, except for a double space between each paragraph (as well as space above and below the date, above and below the salutation and signature). This gives a clean and professional look to your letter. The block format is perfect for a cover letter created to accompany a resume as part of a job application. Keep reading to learn more about block format cover letters and review examples and templates.

Another commonly used letter format is known as the modified block format, in which the body of the letter and the sender's and recipient's addresses are left justified and single-spaced. However, the difference with a Block format, is that in Modified Block format, the date and closing, have a tab to the center point of the letter, and that is where you begin to type. It is more suitable to use this format on less formal occasions.

The last and less commonly used letter style is the Semi-Block format. It is like the modified block style except that each paragraph is indented instead of left-justified. Semi-block letters are like 'Modified block letters, with the exception the paragraphs are indented. Modified semi-block business letters are considered a little less formal than full-block letters.

Therefore, when formatting your letter, make sure to use this business letter format template to ensure you structure and communicate in a professional. Content: explains how to write a proper Business Letter Format Heading First and Last Name of the person to whom you are writing Their Street Address City, Salutation Body Dear Mr./Ms. Full Name: You do not want to indent when you are using this format. There are 3 commonly known formats: full block, modified block and semi-block formats.

What are useful suggestions when writing a business letter?

Here are some other tips for writing a proper professional letter.

Make sure your letter is diplomatic and respectful.
Keep it concise, also 'Short and Sweet'. Make sure the bottom line is clear without going through a lot of details.
Use standard fonts. Verdana or Calibri (sans serif) of Times New Roman (Serif) are widely accepted fonts.
Font size: typically typed in a 12-point size.
Make sure to have correct grammar, punctuation, and spelling. Use a colon (:) after the salutation and a comma (,) after the closing.
Ask somebody you trust to proofread the letter or check your letter thoroughly for errors before sending it.

This standardized Business Letter Format template with text and formatting as a starting point to help professionalize the way you are working. Our private, business and legal document templates are regularly screened by professionals. If time or quality is of the essence, this ready-made template can help you to save time and to focus on the topics that really matter! Using this letter format guarantees you will save time, cost and effort! It comes in Microsoft Office format, is ready to be tailored to your personal needs. Completing you formal letters has never been easier!

Download this Business Letter Format template now for your own benefit!

DISCLAIMER
Nothing on this site shall be considered legal advice and no attorney-client relationship is established.

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