Employee Written Warning Letter

How to write a written warning? Do you have to give a verbal warning before a written warning? Download this Employee Written Warning Letter template now!

This letter serves as an official verbal warning letter for poor performance or excessive absenteeism, I spoke with you about your excessive absences and the impact it has on the department. At that time you assured me that you would take steps to ensure you would be at work when scheduled. Yet my records show that you were absent on the following dates. Every day brings new projects, emails, documents, and task lists, and time is important. We support you and your company by providing this Employee Written Warning Letter HR template, which will help you to make a perfect one! This will save you or your HR department time, cost, and effort.

A written warning or write-up form is given by an employer to an employee when an employee shows a specific type of performance, that requires some tracking. Since his or her performance in the workplace needs to go on the record, it either is to exemplify their work or for disciplinary action which can also mean termination. Each company should create a disciplinary procedure that explains how many verbal or written warnings are needed before a final warning or dismissal. Besides, it should state when a given verbal warning and its written confirmation of it, will remain in force.

Since this form is made for employment, it classifies as a sample Human resources (HR) document. Building a business has many steps and requirements, and one crucial component of starting and getting a business to grow that often gets overlooked is HR. Having an HR manager or department within your company requires effort and knowledge, and, depending on the size and industry, might become quickly overwhelming.

We support you and your company by providing this Employment Warning Letter HR template, which will help you to make a perfect one! This will save you or your HR department time, cost, and effort. Since such letters are a disciplinary measure that is used by employers to notify employees if they have violated the companies code of conduct or rules and by informing them about the consequences it may have, it prevents them from continuing their bad behavior or underperforming behavior. It provides information about employee misconduct so that employees do not misunderstand.

Writing suggestions when you want to send out a warning letter to an employee:

Describe the violation and keep it factual;
Specify the time and date when the problem or mistake occurred;
Describe the possible consequences that will result from repeated unacceptable misconduct;
Reinforce employee obligations he or she might have;
Mention the company policy, HR handbook chapter or code of conduct that the employee broke;
Describe what the employee can do to rectify or better the situation;
Give the warning letter as soon as possible after the incident happens;
Talk to the employee when handing over the warning;
Be clear, unambiguous and be consistent.

Within an organization, the Human resources department manages its employees, from the beginning: by selecting and recruiting staff (sifting through resumes, job applications, and conducting interviews), onboarding and training them, do performance reviews (KPO setting, annual review, etc), all employment-related paperwork, and finally also arranges the termination of the employees. They need to oversee the organization's fair employment practices, HR Handbook, workplace safety, benefits, payroll, and vacation time.

We support you and your company by providing this Human Resources document template, which will help you to make a perfect one! This written warning form is created by HR professionals, and intelligently structured, and easy-to-navigate through. Pay close attention to its content, to make sure that it fits your own needs.

A written warning contains the following:

This letter will confirm our discussion today during which you were advised that your recent behavior, performance, attendance, punctuality, breach of policy, etc is not acceptable, specifically ...

Employee’s Name:
Manager/Supervisor’s Name:
If previous discipline meeting occurred, enter date:
Reasons for Warning:
Absenteeism
Failure to follow the procedure
Rudeness
Tardiness
Failure to meet performance
Refusal to work overtime
Policy violation
Fighting
Language
Other
Details of actions that warranted this warning:
The following immediate and sustained corrective action must be taken by the employee.
Failure to do so will result in further disciplinary action up to and including termination:
Your signature on this form means that we have discussed the situation.
It doesn’t necessarily mean you agree that the infraction occurred.
Employee’s Signature
Print Name
Date

Additionally, it could contain:

Manager Name:
First Warning
Second Warning
Previous discipline meeting was held on:
Your behavior/actions have been found unsatisfactory for the following reasons:
Tardiness
Insubordination
Failure to follow the procedure
Damaged equipment
Rudeness
Failure to meet performance
Refusal to work overtime
Fighting standards
Absenteeism
Language
Policy violation
Details of unsatisfactory behavior/actions:
The following immediate and sustained corrective action must be taken by the employee.
Failure to do so will result in further disciplinary action up to and including termination.
Deadline:
A follow-up meeting will be held on:
Manager’s Signature

The Written Warning forms can be submitted to the individual via e-mail, in-person, or posted in their workspace for the official notice. Download this sample Written Warning Form template for your reference. This will save you or your HR department time, cost, and effort and helps you to create a robust HR system.

This Employee Written Warning Letter has ways to grab your reader’s attention. They are crafted by HR professionals, are intelligently structured, and easy-to-navigate. Pay close attention to the most downloaded HR templates that fit your needs.

Download this Employee Written Warning Letter template now!

Also interested in other HR templates? Browse through our database and get instant access to hundreds of free and premium HR documents, HR forms, HR agreements, and more.

DISCLAIMER
Nothing on this site shall be considered legal advice and no attorney-client relationship is established.

Download Employee Written Warning Letter

Invoice Templates

Related templates

Written Warning

Final Written Warning

Write Up Form

Latest templates

Latest topics