HTML Preview Generic Cover Letter Administrative Assistant Position page number 1.
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ADMINISTRATIVE ASSISTANT TO DIRECTOR
Major responsibilities:
Performs specialized and senior level administrative tasks; including research, review
and preparation for meetings and responses to inquiries and the overseeing of
administrative projects
Identifies, screens/prioritizes issues and initiates responses on behalf of the Director
Reviews correspondence and contract documents for accuracy and conformity to
policies and procedures and signing authorities
Manages the Director’s schedule; e.g. arranges business travel including conference
registration, accommodations, schedules interviews, meetings, while proactively
identifying conflicts
Prepares/processes documents and handles issues of a confidential/sensitive nature
Prepares draft agendas, attends meetings, takes/transcribes/distributes minutes and
provides status report to Director on followed-up action items
Coordinates special events, workshops; coordinates meetings and schedules, and
adjusts work plan to meet unscheduled events; organizes/coordinates and attends staff
meetings
Provides work direction, training and guidance and acts as a resource to support/clerical
staff
Assists in budget information compilation of data for forecasting and co-ordination
between sections/units. Monitors/maintains and balances petty cash fund, purchasing
records, invoices and items requiring Director’s signature
Maintains various staffing records, such as attendance register, establishment lists,
requests for staff, and individual employee files, on behalf of Director
Orders/maintains and oversees the purchase/lease regarding the inventory of office
equipment/supplies and maintenance and liaises with computer/printer service
contractors
Key qualifications:
Your application must describe your qualifications as they relate to:
1. Extensive experience in providing administrative assistance to senior management
handling a broad range of administrative matters
2. Extensive experience utilizing a variety of software packages, e.g. SAP, Word, Access,
PowerPoint, Outlook, Excel, and database management
3. Experience in preparing complex reports, correspondence and documents for Council
and senior management staff
4. Experience taking minutes at meetings and handling confidential documents and reports
5. Experience with filing systems and the management of large volumes of information both
hard copy and electronic