SAMPLE APPOINTMENT REQUEST LETTER
* Letters should be written on your letterhead. Governors and Regents should use ACP
stationery.
(DATE)
For Senators:
The Honorable (last name)
United States Senate
Washington, DC 20510
Dear Senator (last name):
For House Members:
The Honorable (last name)
U.S. House of Representatives
Washington, DC 20515
Dear Senator/Representative (last name):
Throughout the day of May 22, members of the American College of Physicians (ACP) from
(your state) will be meeting individually with their representatives in Congress.
I am writing to schedule (or confirm) a meeting with you to discuss issues of concern to
physicians and their patients. ACP is the nation's largest medical specialty society representing
137,000 physicians practicing internal medicine and its subspecialties, as well as students with
an interest in the specialty.
We would like to discuss with you issues of interest to ACP, including support for programs that
are critically important to ensuring a sufficient supply of physicians (particularly primary care
internal medicine specialists and internal medicine subspecialties facing shortages), eliminating
Medicare’s Sustainable Growth Rate (SGR) formula and transitioning to new value-based
payment models, and enacting meaningful medical liability reforms, including piloting testing of
health courts. While we recognize that there are differences within Congress and between the
political parties on some of these issues, we hope to share with you our ideas on specific priority
programs that both parties should support.
(If you do not have a specific time confirmed):
I hope that we can arrange for an appointment with you on May 22. I intend to follow-up with
your office to determine the best meeting time.
Thank you. I look forward to meeting with you. (Add time and date, if set)
Sincerely,