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Student Weekly Meeting Agenda
October 9, 2014, 8:00am-9:00am
I. Special Agenda
A. Changing the meeting location. It was decided to alternate the meeting location between De Anza and
Foothill on a monthly basis. We will continue to meet at De Anza through October (A & R conference area
for the rest of Oct) and then switch to Foothill (D260) for the month of November.
B. Review student self-service priority channel display.
C. Review student announcement channel (A&R office, cashier and counselors).
II. Priority Issues
A. Prerequisites for econ classes were entered in SCAREQ and not rolled into SSAPREQ (was entered before the
system roll). Jerrick will confirm it is there in the catalog level and will test it.
B. Angela suggested for a new ETS position funded by SSSP and both colleges to support SSSP. Chien touched
base with Joe Moreau. It was suggested that this new position should fall under ETS since it will be serving
both campuses. More work needs to be done to further define this position, including input from
counseling, A & R, IR, and student services.
C. Dashboard issues:
• Balances are not correct: On the student summary page, it is necessary to see the current and past
cumulative balances for each quarter. It’s a timing issue as well as primary campus issue. (initiated
by College Life)
• Would like to print transcripts (similar to SSB).
• When entering a new student number, the information for the previous student still remains on the
screen Jerrick and Chris will contact those concerned to get a complete list of what is wrong and
validate.
• Counselors will no longer use dashboard to change majors.
• Matt and Chris will work to correct the problems next week.
D. Students from the 5 forbidden states are receiving automatic holds correctly. We need to verify that they
are receiving an e-mail.
E. Proactively reaching out to students prior to registration:
• Angela will come up with a schedule listing what message will go out in which week with input from
MIS and A & R. (I.e. General reminders for all students to encourage them to clear their
prerequisites early, or to make an appointment to see a counselor to work on an ed. plan, using the
alert channel starting in October).
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