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NEW EMPLOYEE WELCOME LETTER FROM HUMAN RESOURCES
A welcome letter should be sent to all new employees prior to start their date. Suggested items to include are:
An enthusiastic and sincere statement of
welcome
Employee’s job title
Start date and time
Job location and reporting instructions (where
the employee should report on the first day and
where the employee will report every day (if
different)
Details about the new position
Position Description
Organizational chart
Map of work location (if necessary)
Forms to be completed prior to employment
Parking information (if applicable)
Dress code information
Extend offer to answer questions
Supervisor name, title and phone number
Starting salary
SAMPLE
{Date}
{New Employee Name}
{New Employee Address}
{City, State ZIP}
Dear {Employee}:
Welcome to [Name of Agency/Board/Commission] and the [Program Area] team! I am pleased to confirm
your acceptance of our offer for the [full-/part-] time, permanent position of [employee’s classification]
reporting to [supervisor’s name, title]. Your starting salary will be at the rate of [$XX.XX] per hour, to be paid
on a bi-weekly pay schedule, and you will serve a [XX]-day probationary period.
We are delighted you are joining us and your role as [specific job function/responsibilities] is critical in
fulfilling the mission of the [program area] and the [agency/board/commission].
We look forward to your arrival on [employee’s start date and time] at our [location]. I have included a map
of our facility with parking information included. Please report to [exact location] and ask for [supervisor’s
name, title]. To help you prepare for your first day, I have enclosed the following information for your review:
Your Position Description; and
Table of Organization.
During your first few weeks, you will meet many co-workers, supervisors, managers and human resources
staff. We are all here to support you! These individuals are available to serve as a resource, so please let
them know what you need to accomplish your new responsibilities.
We are excited about you joining us and want to ensure that you are successful in your new role. Please
don’t hesitate to contact me with any questions or concerns. We look forward to a positive working
relationship!
Sincerely,
{HR Contact Name}
{Title}
{Phone #}
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