HTML Preview Event Coordinator To Do List page number 1.
Event Coordinator’s Checklist
*Note: Not all items are needed for each event. Items vary according to Start Point location. This is list is not all inclusive. Clubs
may find the need for additional items.*
Info and New Walker Tables (may be combined on one table) Start Tables/Finish Tables
Tables to hold event flyers from area Clubs
Tables for New Walker information
Table for General Information
Required Refreshments
Water Coolers (4) – Filled
Tables or stands for Water Coolers
Ice
Paper Cups
Dog Dishes
Optional Refreshments
Hot dogs/Brats/Hamburgers
Buns and condiments
Cake/Cookies/Banana Bread/Fruit/Etc.
Hot Chocolate/Spiced Cider/Coffee/Tea/Sugar/
Creamer
Soft Drinks
Start/Finish Area or Canopy
Frame
Top
Walls
Stakes
Sandbags
Rope
Miscellaneous
Table to hold refreshments
String/Nylon Cord
Styrofoam Cups
Stapler and Staples
Plastic Dinnerware
Extra Paper
Paper Napkins
Marking Pens
Container for heating water
Plastic Sheet Protectors
Heat Source (Camp Stove)
Saw
Thermos for Hot Water
Hatchet
Wooden Stakes 1” x 4” x 4”
Duct Tape
Hammer
Trash Bags
Sledge Hammer
Paper Towels
Facial Tissue
Scissors
Toilet Tissue
AVA Policy Manual
Tables (Minimum 2)
Chairs (4 or more)
Pre-registered Start Cards
Start Cards
Cash Boxes
Cash (To make change)
AVA Event Stamp(s)
Stamp Pads
Stamp Pad Ink
Club Stamp (If available)
IVV Record Books
New Walker Packets
Waiver Logs (Unless waiver on Start Cards)
Clip Boards
Pens and Scratch Pads
First Aid Kit
Event Awards
“B” Awards
Club Patches
Display Board for Prior Awards
Use Permit (If Applicable)
After Action Report
Incident Report Forms/Maps (Area & Trails)