Preview Thank You No Thank You Resignation Letters

Robert R. McComsey Career Development Center

LETTERS: THANK YOU, NO THANK YOU,

AND RESIGNATION

Phone: 607-871-2164

Fax: 607-871-2791

Web: www.alfred.edu/cdc

E-mail: cdc@alfred.edu

Appointment Hours: 8:30-12:00pm, 1:00-4:00pm Mon, Tues, & Fri

Walk-In Hours: 10:00-4:00pm Wed & Thurs

Written communication in the job search process extends beyond the resume and cover letter.

You will need to compose letters for a number of other situations surrounding your career, such

as:

 Showing appreciation for an interview (the thank you letter)

 Accepting an employment offer

 Withdrawing your application from consideration

 Rejecting an employment offer

 Resigning from your current position

Each needs to be professionally written and personalized appropriately, and each needs to create

a positive impression with the reader.

General tips for all job-search correspondence letters:

 Keep your letters personal but professional. Avoid being overly familiar or lapsing into

colloquialisms. Letters should be typed, if possible.

 Be concise: say what you mean clearly and simply, and leave out the five dollar words.

 Focus on the positive; don’t mention the negative.

 Keep the letter to one page, preferably one-half page.

 Always address the letter to one person with his or her correct title and business address. This

shouldn’t be too difficult, since you have already met and talked with this person.

 Tailor each letter to each situation and each person. Generic letters at any stage, especially this

stage, are insulting and unprofessional.

 Be timely. Your thank you letter should be sent no more than 24 hours after the interview, and

the acceptance/rejection of an offer letter should be sent as soon as you make your decision.

 Use high quality white or off-white resume paper and envelopes.

 Remember to sign your letters, and keep copies of everything you send.

 Have someone proofread your letters before you send them. Ask your proofreader if the letter

communicates that you are a responsible, sincere person who knows how to operate in a

professional environment.

Examples in this packet:

Thank You Letter (for an interview) Page 2

Thank You (for information/networking) Page 3

Accepting a Job Offer Page 4

Declining a Job Offer Page 5

Resignation Page 6

Withdrawing from Consideration Page 7

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