HTML Preview Events Work Order page number 1.
EVENTS WORK ORDER FORM
This form should be submitted to the EVENTS & RENTALS Department / Room G-117. Please submit all work-
orders & room layout diagrams no less than five (5) business days prior to event. Requestsforeventreservations,
set‐ups,andchangeswithlessthanfive(5)businessdaysofanticipationmustbeemailedtotheEvents&Rentals
ManageratEventsandRentals@mdc.edubytheDepartmentChairperson/Supervisor.Pleasebeawarethatthe
Organizationsponsoringtheeventisfinanciallyresponsibleandwillbebilledforallincurredprogramexpenses,and
overtime.
Date Received by Events & Rentals: ____/____/________ Processing Employee’s Initials: ______________
Name of Event: ______________________________________________________________________________
Event Date: _________________ Room: _______________ Start Time: _______________
Print Name: _____________________________________ Signature: ____________________________________
PLEASE CHECK ALL ITEMS REQUIRED FOR YOUR EVENT:
I. EVENTS & RENTALS SUPPORT:
Do you need tables? Yes
No
How Many tables?
Classroom #_________ Rectangular #_________ Round # _________ Cocktail # _________
Do you need Tablecloths? Yes
No
Do you need folding chairs? Yes
No How many Chairs? __________
Do you need the MDC Kendall Backdrop? Yes
No
Do you need a podium? Yes
No
Do you need a portable stage? Yes
No How many pieces? _________ (4’ x 8’ Each Piece)
Do you need steps? Yes
No
Do you need piping and draping? Yes
No If yes, indicate location on the Room Layout Sheet
Do you need the bleachers? (Gym Only) Yes
No
Are you going to have any of the following items rented, and you need us to setup for the event? Yes No
Tables Tablecloths Plants Center Pieces Flowers Balloons Other Decorations
Name of the vendor(s) delivering the items selected above? ________________________________________________________
Delivery/Drop-off Time: ____________ Pickup Time? _____________ Comments: _______________________________________
*IMPORTANT: The department hosting the event is responsible for making sure that these items are delivered/picked-up on-time, and in
accordance with their agreement with the vendor/provider. Also, please be aware that we do not provide ice or ice-coolers.
II. VENDORS AND OUTSIDE ORGANIZATIONS:
Are any vendors or outside organizations attending this event? Yes
No
If so, please state their names on this form: ________________________________________________________________________
III. PUBLIC SAFETY SUPPORT:
Do you need public safety staff during this event? Yes
No How many? __________ (1 Per/100 attendees)
Do you need reserved parking? Yes
No How many spaces? __________
*IMPORTANT: Due to parking constraints, Public Safety will make every effort to accommodate your parking needs according to the event
location and parking availability. Should you need a room open, please contact Public Safety at (305) 237–2100 at least ½ hour before the
event start time; restricted areas such as labs, WILL NOT be opened without proper supervision on-site (No Student Assistants).