HTML Preview Standard Business Letter page number 1.
Example of a Business Letter
When applying for a business visa, consulates usually require a letter from the applicant’s company.
This letter should be as specific as possible, so please include all the details available to you. The
main points are listed here and an example of business letter follows.
Main Points
Must be addressed to the consulate for which the application is being made
Must be on company headed paper
Be dated, which a date of no older than 1 month from date of submission
Name of the employer (as stated on passport) travelling on behalf of the company
Length of stay in the country with dates of entry and exit
Type of visa and number of entries that are required
Specific purpose of travel
Name and address of the company or companies to be visited, and contact details of the host
Travel arrangements (if known)
Statement of financial responsibility for expenses incurred during the trip
Please note that Consulates prefer the original Business Letter. For Example:
Visa section
Kenya Consulate
London
Date:
Dear Visa Officer,
Re: Name of traveller
Would you kindly grant a (single/double/multiple entry) business visa for our employee MR JOE
BLOGGS, who is required by this company to travel to ----------------on the (day/month/year?)
The Purpose of his/her journey is to conduct business discussion with MR SMITH in our
Nairobi office, the address of which is -----------------------------------------------------------------------
He/she intends to say for approximately (number of days). He will be in receipt of a return ticket and all
expenses for his journey will be met by us.
Should you wish to discuss this application further please do not hesitate to contact me.
Yours faithfully
A Wright