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S:\mmgr\Finance\2014\WORKFLOW\Accounts Payable- Flow Chart_03-2013.doc
Date: 3/15/2013
AccountsPayableProcessingFlowChart
A/P staff A/P Lead Staff Manager
Disbursement Voucher (D.V)
received by Foundation
Admin & Stamp dated
by A/P department.
Forward D.V. for funds 2 to Grants & Contracts
and the remaining process by A/P Staff
Coding D.V, by verifying the Project, object, invoice
amount, vendor #, authorized signer, and initial the
D.V. (Travel forms will be forwarded to Anna
Raynor to be processed).
Verify the coding, 1099 status, and initial for accounting
approval
Prepare Batch sheet including posting date, batch amount, and
batch name for data entry in Bi-Tech system. Print batch proof
and stamp entered w/date on each D.V./Travel forms.
Editing the batch proof by person other than the individual who
input the batch. Review for accuracy, make the correction,
Print a new batch proof, and initial “Reviewed by” on the batch
sheet and give it to P. Anongdeth for posting.