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Job Description: Facilities Coordinator
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Title:
Facilities Coordinator
Reports to:
Facilities Manager
Created:
September 2010
Purpose of the job: The Facilities Coordinator will work closely with the Facilities Manager to support all
facilities activities. The Coordinator will be the first point of contact for internal and external customers
seeking support and information from the Facilities organization of the Kauffman Center for the Performing
Arts. The Facilities Coordinator will provide administrative support to the Facilities Manager and the
Facilities organization, manage office functions including: Work Order coordination, Security badge and
access assignments, database management, daily office operations, coordination of budgeting/accounting
systems, maintaining office records, and providing general support services for the divisional staff.
Additionally, the Facilities Coordinator, under the supervision of the Facilities Manager, will manage all
outside contractors in support of the Facilities Department, including maintaining records and contracts,
coordinating project activities, and providing scheduling support.
Organizational values: Adheres to and promotes organizational values: (see below)
ORGANIZATIONAL VALUES
Own it, get it solved
Aim for excellence
Be enthusiastic
Act with respect
Integrity
Honest
communication
Transparent
Trustworthy
Responsible
Striving to improve
or meet at standard
of excellence
Motivated
Flexible
Fun
Embraces new
ideas
Service
Considerate of
others
Treat others with
dignity and care
Work toward shared
goals
Essential Job Functions:
Assist the Facilities Manager in all aspects of project implementation as needed.
Support the Facilities Manager with external contacts as needed.
Manage the Security access-control database in conjunction with the Security Contractor
Represent the Facilities Department in inter-departmental meetings to support and facilitate
communication and action between departments. .
Coordinate all Facilities activities, work direction, and support systems.
Supervise and train facility employees and contractors as needed.
Independently maintain and update administrative policies and processes.
Set up, maintain, and organize department's central files, information, filing, and messages.
Assist facilities staff in locating parts, supplies, and materials.
Prepare and maintain RFP’s, bid information, and other contract documents.
Prepare internal bill-backs and documents for events supported by the Facilities
organization.
Provide administrative support to the Facilities team.
Manage the CMMS system, including receiving work request, assigning work orders,
entering system data, and providing the overall system administration.