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Introduction
The aim of this guidance is to provide examples of best practice using a
variety of emails to demonstrate situations when a protective marking
signature is necessary and when alternative email signatures that have no
protective marking should be used. All names, email content, attachments,
email addresses and telephone numbers used in the examples are false.
Example 1 – Emailing Case Information
Figure 1: Emailing a child case file
In this example there is personal sensitive information in the attachment
hence why the protective marking is required.
Any email message is to be inserted between the top protective marking and
the sender’s name as shown in the above example.
Note that in this example the message is within the email signature so any
attempt to change the signature will delete the message text.
Internal emails containing sensitive staff information for example an attached
sick line, would also necessitate the use of this protective marking signature.
February 2015
Email Signatures
Examples of Good Practice