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UNIVERSITY OF HOUSTON SYSTEM
ADMINISTRATIVE MEMORANDUM
SECTION: Human Resources NUMBER: 02.D.01
AREA: Leave Entitlements
SUBJECT: Vacation and Sick Leave
October 26, 1994; Revised January 31, 2009 Page 1 of 7
1. PURPOSE
1.1. The University of Houston System provides leave benefits to eligible employees
according to the General Appropriations Act and other statutory standards.
Vacation (annual leave) and sick leave are outlined in this document. Other leave
policies are addressed in their respective administrative memoranda.
1.2. For purposes of this document, a “regular, benefits-eligible” employee means one
who is employed to work at least 20 hours per week for at least four and one-half
continuous months excluding students employed in positions that require student
status as a condition for employment.
2. POLICY
2.1. It is the policy of the System to provide vacation and sick leave to regular,
benefits-eligible employees according to the provisions of state law. Eligibility
for vacation and sick leave differs under law and is specified below.
2.2. State law specifies that sick leave may be used only in certain qualifying
circumstances, listed in section 4.1.
3. VACATION LEAVE POLICY PROVISIONS
3.1. Regular, benefits-eligible staff employees and faculty on 12-month appointments
shall, without deduction in salary, be entitled to vacation time in each fiscal year
in accordance with the provisions of Section 661.152 of the Texas Government
Code. Such entitlement is earned according to the schedule established by the
Texas Legislature in the biennial General Appropriations Act, proportionate to the
full-time equivalency (FTE) established for the position in which the individual is
employed. Faculty other than those on 12-month appointments, are not eligible
for vacation.
3.2. Vacation entitlement is subject to the following guidelines:
a. An employee will earn vacation entitlement beginning on the first day of
employment with the System and terminating on the last day of duty.