MODEL LETTER FOR USE IN EMPLOYMENT TERMINATION
AFTER DUE PROCESS LETTER HAS BEEN ISSUED
(Date)
Name
Address
City, State, Zip
Dear ___________________________:
The investigation of the matters discussed in my letter to you dated __________________ has now been
completed. The purpose of this letter is to inform you that your employment with __________County is
terminated for cause, specifically (detail the conduct/activities in which the employee engaged – use the
reasons contained in the due process letter). Your employment is terminated as of ________________.
Arrangements have been made for you to receive all of your wages, unpaid leave, and personal property.
Please contact me regarding the return of County property, payment of wages, and the return of your
personal property.
I am enclosing a copy of the County’s Complaint Resolution/Grievance Procedure for your use in the event
you wish to contest this disciplinary action.
Sincerely,
________________________________
Department Head (or appropriate title)
Enclosure