HTML Preview Emergency Family Meeting Agenda page number 1.
Start of the Year
Family Meeting Agenda
In order for adults to be focused, have an activity planned for the girls in another room. You might want to ask your
Service Unit Manager to connect you with an older girl troop that is willing to assist with this. If this is a new troop, try
to have get-to-know-you games for the girls; and it may be a good time for girls to create a Group Agreement about
behavior expectations to form a safe and supportive troop sisterhood.
Be sure to warmly greet and welcome everyone as they come in. Have them create a name tag and pick
up the Meet My Girl- handout (see below). This is something to do while everyone is arriving and getting
settled.
Ice Breaker Activity: have each person (including you) introduce themselves and share one of the
responses to the “Meet My Girl” prompts (encourage people to share different prompts), and one of their
own hopes for what the troop will do this year (it’s a good idea to write these hopes down and who said
them), though remind everyone that the girls will ultimately choose the year’s priorities.
Expectations for the Meeting:
Give a brief overview of the agenda items
Explain that you will try to answer questions as you go, or if there is time, at the end, but may
need to move things along to get to all the important topics. Encourage folks to call or email with
any further questions.
If you are using a Family Handbook, pass it out.
Troop Communication:
Troop website, social media group, paper newsletters, email, phone tree, texting, etc.. (It’s your
choice to either have the methods of communication already decided, or to agree as a group
what the best methods will be. The latter is obviously more time-consuming, but may result in
greater cooperation later.)
Guidelines for communication response times, and policy re. attendance, tardiness in arrival and
pick-up, and absences. (This will come up later as an issue, so be sure you are clear now.)
Emergency communication plan- highlight the importance of providing and updating the most
current and accurate emergency contact information (they will put that on the Permission for
Meetings, Day Trips, and Medical Care form later.
Group Agreement, Girl Scout Promise and Law: explain that the girls will be creating one
together, and it will be shared with families. Clarify that if there are behavior issues, families are
expected to help their girls honor the Group Agreement. If using the Parent Handbook, you may
go over some of the expectations for Families too.
Explain that if concerns or complaints come up, they should be discussed in private, not in the
presence of the girls, and a suggested solution should be offered, as well, in the spirit of
cooperation.
Calendar- schedule of meetings, known events or field trips
Basic overview of meeting format. May also want to introduce the awards and badges, Journeys,
and community service or Take Action projects