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Wedding Countdown Calendar ^
Tasks Comments Start date End date Done Action Party
9+ MONTHS BEFORE
Decide and book Date & Venue
Check - Is there an auspicious date/ time for
- the wedding ceremony
- traditional/ religious rituals
Together with respective family members, discuss dowry, other cultural customs and traditions
that must be carried out; are there any colors not permitted ( like black/white ) ?
Purchase Wedding Dress, Groom's Suit, and accessories for :
1. gate crashing
2. tea ceremony
3. solemnization ceremony
4. cocktail dress ( for pre-dinner cocktails with guests)
5. wedding dress ( buffer 6 -7 months upon ordering fr shops)
6. evening dress
7. after-dinner party dress
Décor - Think about Wedding Theme / Color
Set a Budget :
- Wedding Banquet ( including Alcohol )
- Wedding Attire
- Decoration
- Photography / Videography
- Entertainment
- Miscellaneous
Wedding Planner (If you are based overseas or both have a heavy workload, you might
consider hiring one. )
Start to compile the Guest list and addresses ( to get estimate headcount)
Purchase wedding rings
Choose flowergirls/page-boys/ bridesmaids/ groomsmen. Alert Maid of Honor and Best Man
that they have to make a speech.
Decide on attire for wedding entourage. Depending on budget, provide specific photos of bridal
party attire to ensure everyone has similar outfits.
Helpers required for:
- Overall IC ( 1 pax )
- Guest reception list ( 4 pax for upwards of 200 guests)
- Ang Bao IC ( 2 pax )
- Bride's Helper ( 1 pax )
- Emcee ( 2 pax - english and chinese )
- Assistant to help during table to table photo-taking
Chinese Tea Ceremony Helper : Ask a relative who is familiar enough to help with the tea
ceremony to help. ( Decide on the serving sequence, and if it is expected of the couple to
kneel)
Book caterer ( not only for the ceremony but also during the gate crashing session and tea
ceremony if need be )
Book florist ( wedding decorater in case you would like to personalise menu, have seating
name cards )
Book Photographer ( arrange for transport ) . Brief him specifically or show him examples
about the types of shots you like eg: emotional, candid, staged, black and white, landscape,
profile, family shots, etc
Book videographer. Decide if you need video express highlights (arrange for transport )
Book wedding band and DJ
- request a song list and youtube videos of their singers/performance before you confirm their
services.
- check if they require dinner during the banquet
- are they a suitable after-party band
- do they provide their own sound system
- check if their equipment is compatible with your own music device.
Start thinking about entertainment for guests to participate in during cocktail sessions. Eg: Fun
Instant Photobooths, Caricature, display wedding photos in different frames; wedding guest
book ; an open bar where bartender can flare;
If budget is a concern, look into providing Free-of-Charge creatives like Mad - Ad Libs ( refer to
our FB post on good examples! )
Book Secondary photographers ( roving photographers who can double up as secondary
photographer to follow bride/groom's parents around ) They send photos to print immediately
which doubles-up as souvenirs for guests.
Start thinking about Stationary and Wedding Invitation Cards.
- 2 weeks to finalise design, 4 weeks to print
- Invitations to be sent 6 - 8 weeks before the wedding.
Start thinking about wedding favors ( its is ok if you're unsure of the final numbers. One month
before the wedding, confirm numbers with the supplier again.
Think about your Guest book. These days, writing well-wishes in a book can be rather passe.
Get guests to leave their well-wishes on something that characterises the both of you. I have
found the following sites very useful:
http://inspiringpretty.com/2011/10/24/12-unique-wedding-guestbook-ideas/
or
: http://www.bespoke-bride.com/2012/04/17/21-alternative-unique-guest-book-ideas/
Start regular exercise regime , facial / beauty treatments
6 MONTHS BEFORE
Arrange trial make-up/ hair session with MUA
- ensure bridal accessories ( veil / headpieces ) are shown to the MUA
Decide on bridal car and driver. Transportation for family members/ friends
Look around or order wedding shoes for bride and groom
Go for studio / outdoor pre-wedding photoshoot / videoshoots
Finalise design for wedding invitation cards
5 MONTHS BEFORE
Prepare initial guest list and seating plan
Send out Save-the-Date mailer
Buy flower basket and ring pillow ( if need be)
Ensure tea ceremony tea-sets, red umbrella, red handkerchief, kua, are ready
Disclaimer : The following is just a suggestion. Any views or opinions presented in
this email are solely those of the author and do not necessarily represent those of
the company, or of legal authorisation. The company will not be responsible for any
liabilities arising.