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JOB DESCRIPTION
Job Summary: The Procurement and Contract Compliance Officer is under the general supervision of
the Chief Financial Officer. Responsible for soliciting, awarding, and monitoring a variety of contracts:
including consulting, and professional services, construction, and other services to meet IRHA’s needs;
and for developing, issuing, awarding, and managing post-award administration of formal requests for
proposals, RFQs, IFBs and other miscellaneous solicitations within limits of delegated authority. Serve as
the Labor Relations Officer (LRO) responsible in all aspects of contractual agreements to ensure
compliance for all grants and contracts. This is a professional level position requiring that the
Procurement and Contract Compliance Officer performs all required tasks.
Essential Functions:
Oversees contracts activity in order to ensure compliance with IRHA, HUD, and other applicable
authority, regulations, statues, directives, and policies and procedures.
Ensures compliance with all federal laws pertaining to the Davis Bacon Act; ensures all internal
control and procedures are in place for Contract Administration and Construction Management.
Attends pre-bid openings to ensure that compliance obligations are understood prior to submission of
bids.
Conducts pre-construction conferences with contractors to ensure all compliance obligations are
understood and to clarify the Department of Labor and HUD wage and hour guidelines and IRHA
procedures and business goals.
Monitors contractor payroll reporting activities to ensure that appropriate compensation is paid to
contractor’s employees and also ensure labor costs are appropriated correctly.
Performs systems and internal control reviews of the IRHA contract administration and construction
function to ensure controls are in place too properly monitor various programs prior to external
auditors conducting reviews.
Conducts meetings with contractors to resolve major complaints to ensure efficient and effective
resolution of issues.
Participates in debarment hearings with contractors, various IRHA staff, and the Legal Department to
ensure contract violators are not granted future contracts with the Authority until reasonable time has
elapsed.
Coordinates and assists the Department of Labor and HUD with wage and hour investigations of
contractors during wage disputes.
Reads, analyzes and interprets, technical procedures, and governmental regulations as necessary.
Stays abreast of changes in federal and state wage rates, federal and state debarred listings.
Performs pre-award and post-award functions involving highly specialized procurements; including
procurement planning, maintaining acquisition documents and related schedules, and coordinating a
variety of contract administration activities.
Serves as an advisor to other departments in procurement planning meetings and identifying
procurement objectives.
Job Title:
Procurement and Contract
Compliance Officer
Reports to:
Chief Finance
Officer (CFO)
Status:
Full-Time, Regular
FLSA:
Non-Exempt
Department:
Finance
Location:
IRHA Administrative
Office
Schedule:
Monday through Friday
Hours:
8 AM to 4:30 PM
EEO-1:
Professionals
SOC Code:
13-1023
Approved
By:
Date: