Special Event Planning Checklist
□ Pick your date and location; check availability with City of Lethbridge
Recreation, Parks & Culture Department
□ Decide on time for event (including set up and take down times)
□ Determine what amenities will be required for the event
o Bleachers
o Electrical Access
o Water Access
o Extra Garbage Cans
o PA System
o Tables
o Chairs
o Extra Washrooms
o Vests/Signage
o Staging
o Tents
o Picnic Shelters
□ Fill out and submit Special Event Application Form to Recreation, Parks &
Culture Department at least one month prior to event
□ Contact first call to do locates if any structures that require staking into the
ground are going to be erected
□ Obtain Insurance Certificate and provide a copy to Recreation, Parks &
Culture at least 2 weeks prior to event
□ Compile a route/site map and provide a copy to Recreation, Parks & Culture
at least 2 weeks prior to event
□ Set up a site meeting (if necessary) with City of Lethbridge staff and event
organizers at least 2 weeks prior to event
□ Determine what other service providers you may need and contact them for
help
o Police
o Fire
o Chinook Health Unit
o ALCB (Alberta Liquor Control Board)
o Transit
o St. John’s Ambulance (or other first aid provider)
o Security
□ Ensure you have a contingency plan in place to accommodate weather which
may affect your event
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