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Comprehensive Data Inventory

I. Executive Summary

This white paper describes Federal information management requirements and how a combined agency

data listing, shared with the Commission Director, may assist the Commission in its efforts.

As stated in the Evidence‐Based Policymaking Commission Act of 2016, one of the Commission’s charges

is to “conduct a comprehensive study of the data inventory” to help fulfill its multi‐faceted mission,

including the evaluation of “what administrative data and survey data are relevant for program

evaluation and Federal policy‐maki ng and should be included in a potential clearinghouse.”

There are a

number of Federal information management requirements that can assist the Commission in this effort.

II. Background

In accordance with Executive Order 13642, “Making Open and Machine Readable the New Default for

Government Information,”

the Office of Management and Budget (OMB) Memorandum M‐13‐13

established a framework to help institutionalize the principles of effective information management at

each stage of the information’s lifecycle.

Agencies were to apply this framework to all information

resources to promote efficiency and produce value. The framework was designed to be consistent with

existing requirements in the Paperwork Reduction Act,

the E‐Government Act of 2002,

the Privacy Act

of 1974,

the Federal Information Security Management Act of 2002 (FISMA),

the Confidential

Information Protection and Statistical Efficiency Act of 2002 (CIPSEA),

the Freedom of Information Act

(FOIA),

the Information Quality Act,

the Federal Records Act,

and existing OMB guidance.

This white paper is intended to provide the Commission on Evidence‐Based Policymaking with background information on

topics relevant to the Commission’s work. The paper was prepared by staff from OMB, with assistance from staff at other

Federal agencies.

Pub. L. 114–140, 130 Stat. 317 (2016).

Executive Order 13642, Making Open and Machine Readable the New Default for Government Information (May 9, 2013).

https://www.whitehouse.gov/the‐press‐office/2013/05/09/executive‐order‐making‐open‐and‐machine‐readable‐new‐default‐

government‐.

OMB Memorandum M‐13‐13, Open Data Policy—Managing Information as an Asset (May 9, 2013).

https://www.whitehouse.gov/sites/default/files/omb/memoranda/2013/m‐13‐13.pdf.

44 U.S.C. §§ 3501‐3521.

Pub. L. 107–347.

Pub. L. 93‐579, 5 U.S.C. § 552a.

Pub. L. 107–347, §§ 301‐305; 44 U.S.C. § 3541, et seq.

Pub. L. 107–347, §§ 501‐526; 44 U.S.C. § 3501, et seq.

5 U.S.C. § 552.

Pub. L. 106–554, § 515.

44 U.S.C. §§3101‐3107.

For example, see

OMB Memorandum M‐06‐02, Improving Public Access to and Dissemination of Government Information and Using the Federal

Enterprise Architecture Data Reference Model (Dec. 16, 2005),

https://www.whitehouse.gov/sites/default/files/omb/memoranda/fy2006/m06‐02.pdf.

OMB Memorandum M‐10‐06, Open Government Directive (Dec. 8, 2009),

https://www.whitehouse.gov/sites/default/files/omb/assets/memoranda_2010/m10‐06.pdf.

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