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Project Portfolio Management (PPM)
Monthly Status Reporting Procedure
All projects registered in PPM must update project status information monthly. Additionally, project managers and
agency coordinators should review all project information to ensure accuracy. A change that may impact the accuracy
of project information includes, but is not limited to the following:
Integrated change control
Change in project phase or project state
Progressive elaboration of project deliverables (for example: after the Project Charter is complete, funding
sources may be different than when the project was proposed)
Who updates project status?
The Project Manager is responsible to prepare status information.
The Agency Coordinator is responsible for posting project status information on PPM by end of the day, the
first calendar day of the month.
Required Fields – Completed when Registering a Project
Name
Proposed Start Date
Proposed Finish Date
Project Class
Project Type
Project State
Project Phase
Primary Project Driver
Primary Project Outcome
Primary Funding Source
Brief Project Description
Activity
Project Requestor
Monthly Reporting – Fields Required for Status Updating
Accomplishments
Next Steps
Overall Status
Budget Status
Scope Status
Schedule Status
Risk Status
Issue Status
Control Status
Date Status Updated