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400-60
St. Thomas Aquinas R.C.S.R.D. No. 38 September 2006
Administrative Procedures Manual
Administrative Procedure 471 Appendix
SECRETARY-TREASURER JOB DESCRIPTION
1. Primary Function
Guided by the Division’s foundational statements, the Secretary-Treasurer assists the
Superintendent of Schools in fulfilling the general and specific aspects of the position
description for the Superintendent as defined in provincial statute, Alberta Education Policy
and Regulations, and Board Policy. The Secretary-Treasurer also assists the
Superintendent to effectively implement the Board policies and administrative procedures of
STAR Catholic Schools.
The School Act requires Boards to appoint a Secretary and a Treasurer, or one person to
serve as Secretary-Treasurer. The Secretary-Treasurer is an Executive Officer of the Board
and is primarily responsible for business, pupil transportation and facilities management
aspects of the Division.
2. Qualifications
A professional accounting designation is preferred along with related managerial
experience.
3. Reporting and Supervisory Relationships
3.1 Reports directly to the Superintendent of Schools.
3.2 Supervises the following staff:
3.2.1 Facilities Coordinator
3.2.2 Payroll Officer
3.2.3 Accounting staff
3.2.4 Transportation staff
4. Performance Responsibilities
The Secretary-Treasurer has specific responsibilities for:
4.1 Business Management
4.1.1 Works with the Superintendent to ensure the financial management of the
Division is in accordance with the terms or conditions of funding received under
the School Act or any other applicable act or regulation.
4.1.2 Acts as a bonded agent of the Division, with signing authority is all legal and
financial matters relating to the Division.
4.1.3 Directs the development and implementation of the Annual Education Budget
of the Division in a manner that is consistent with standard accounting
procedures and legal and ethical requirements.
4.1.4 Administers the payroll, accounts payable, purchasing, inventory and tax roll
systems.
4.1.5 Establishes and administers budget control procedures.
4.1.6 Invests funds so as to ensure an efficient and economical cash flow.