HTML Preview Volunteer Resignation Checklist For Manager page number 1.
Voluntary Resignation Checklist for Supervisor/Manager
UPON NOTIFICATION BY EMPLOYEE
Accept Letter of Resignation from employee.
Forward a copy to Office of Human Resources.
If employee notifies you by email, acknowledge receipt by responding by email.
If there is any concern with employee continuing to work through their notice, contact the
Director of Employee Relations or the Chief Human Resources Officer.
Complete a Personnel Action Form and forward to the Office of Human Resources for end of
employment processing. The Letter of Resignation should be attached to Personnel Action Form.
Note: If employee is transferring to another state agency, add that information in the Special
Notes section of the PAF to inform Office of Human Resources regarding leave payoff.
Inform employee of the requirement to complete a Clearance Form. The form is determined
based on the employee category.
Clearance Form – Hourly, Classified & Operational
Clearance Form – VIMS
Clearance Form – Faculty & Professional
Inform employee to contact the Office of Human Resources – Benefits for a consultation regarding
their benefits.
Encourage employee to complete an Exit Interview form and schedule an interview.
Consider when to cancel the employee’s access. Identify what type of university access the
employee has and determine when it should be canceled. Access can include:
Building Access – email dooraccess@wm.edu with employee name, Banner ID number and date
for access to be inactivated. For departments with an internal contact who handles door access,
send email information to that contact.
Network Access – email support@wm.edu with employee name, Banner ID and date/time for
access to be inactivated.
LAST DAY OF EMPLOYMENT
Collect university property such as ID card, keys, uniforms, credit card, cell phone, laptop, etc.