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Medical Equipment Management Plan
2017
I. Introduction, Mission Statement, and Scope
The Medical Equipment Management Plan defines the mechanisms for interaction and oversight of
the medical equipment used in the diagnosis, treatment, and monitoring of patients. The related
policies and procedures govern activities from selection and acquisition to incoming inspection and
maintenance of medical equipment. The mission is to ensure that equipment used in patient care is
safe, available, accurate, and affordable. The scope of this plan is Duke University Health System
including Duke University Hospital, Duke PDC’s, Duke DPCs, Clinical Laboratories, Duke Regional
Hospital and Duke Raleigh Hospital.
II. Organization of Participants
The administration and oversight of medical equipment management is the responsibility of Clinical
Engineering. Management of medical device incidents is the primary
responsibility of Risk
Management.
III. Medical Equipment Management
The primary policies for the management of medical equipment are found at:
https://intranet.dh.duke.edu/dhts/coo/clinical-eng/SitePages/Home.aspx
Additional information pertaining to the management of medical equipment can also be found in the
Clinical Engineering User’s Resource guide located on the above website.
IV. Medical Equipment Management Activities (EC.02.04.01 and EC.02.04.03)
Managing medical equipment risks (EC.02.04.01)
1. The hospital solicits input from individuals who operate and service equipment when it selects and
acquires medical equipment.
Clinical Engineering provides guidance and direction in the selection of medical equipment through
active involvement in the Duke University Health System capital process. Clinical Engineering also
works with department managers and Procurement Services to assist in the selection and purchase of
non-capital medical equipment. During this process, input is solicited from individuals who operate
equipment. Clinical Engineering works with departments to provide average life expectancy,
inventory, and information on equipment that has had extensive repairs or is no longer supported by
the manufacturer. Duke University Health System also subscribes to MD Buyline research agency
specializing in medical equipment. This service provides valuable research and comparative tools for
use in requesting medical equipment.
Clinical Engineering assists in the incoming inspection process and acts as a resource to the hospital’s
education department to ensure users are trained prior to the use of the equipment.
2. The hospital maintains a written inventory of all medical equipment.
The hospital maintains a database documenting all equipment identified in the medical equipment
management plan. This includes hospital owned equipment as well as loaner, demo, physician-
owned, etc. The database for any patient owned devices can be accessed from the medical record
(see EOC.02.04.03 #1).
Procurement Services requests that all medical equipment be delivered to Clinical Engineering, with
the exception of large installed pieces, e.g., Radiology rooms, Lab Analyzers. At this time, Clinical