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SAMPLEWrittenWarningforMisconductand/orPerformance
[Date]
[Name]
[Address]
Via[HandDeliveryORCertifiedMailNo._________]
Dear[Mr./Ms.LastName]:
Thislettershallserveasaformalwrittenreprimandandistoconfirminwritingourdiscussionof[date]
concerningyourunaccept able[performanceand/orconduct]and
toestablishmyexpectationswhichI
have outlined in a Corrective Action Plan to be commenced immediately. Further, you are hereby
warnedofadditionaldisci plinary actionifyour[performanceand/orconduct]doesnotimprove.Ihave
developed this corrective measure to assist you in bringing your work as a [classification] to
an
acceptablestandardasdefinedinyourenclosedEmployeePerformanceAppraisal.
Duringthepast[timeperiod],yoursupervisorhassharedwithyouconcernaboutyour[performanceof
thefunctionsofyourpositionand/orunacceptableconduct].WhileIwanttoemphasizethatsomeof
the deficiencies would not constitute unsatisfactory
performance when viewed singularly, the
cumulative effect demonstrates your inability or unwillingness to conform to expected standards of
work.IbelieveitisnecessarytoinitiatethisCorrectiveActionPlantocauseyoutounderstandthatnot
only are your deficiencies unacceptable, but also that we are at a point
where such [substandard
performanceand/orun acceptableconduct]cannolongerbetolerated.[Insertlanguagedescribingthe
consequencesoftheemployee’sactions,orinactions.]
Youhave been verballycounseledon numerous occasionsconcerningyour work[performance and/or
conduct]andyoursupervisor,[name],hasspentmanyhours explainingappropriate[classification/job]
protocol and
process. Additionally, you have attended [insert number of training sessions employee
hasattended]trainingsessions;however,evenwith theseattemptsyouhavestillnotmetperformance
expectations.Nonetheless, despite management intervention and assistance from your coworkers in
actually performing your work [if applicable], you have consistently failed to meet
reasonable
expectations.It is my sincere hope that this corrective measure will cause you to meet the full
complementofperformanceexpectations.
SoyoumayunderstandwhyIbelieveyour[performanceand/orconduct]tobeunsatisfactoryandhow
this prevents or hinders this agency from meeting its objectives, I offer
the following representative
occurrences that demonstrate your failure to meet the agency’s work expectations:[Give SPECIFIC
reasonsforwrittenwarning‐‐employeemustbeinformed,withreasonablecertaintyandprecision,of
the cause of the action. Be sure to give examples of deficiencies i.e., who, what, when, where and
how. Provide
specific details including dates of previous disciplinary actions, unacceptable
performanceand/orconduct,managementintervention,andtheconsequencestotheagency/public.]
In an effort to assist you in meeting a standard of [performance and/or conduct]consistent with my
expectations,Iamestablishingathirty(30)calendardayimprovementperiod,beginning[date]
through
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If it really was a no–brainer to make it on your own in business there’d be millions of no–brained, harebrained, and otherwise dubiously brained individuals quitting their day jobs and hanging out their own shingles. Nobody would be left to round out the workforce and execute the business plan. | Bill Rancic