Dr. John Smith
123 Broadway
City, State 12345
(000) 111-1111
May 28, 2013
Mrs. Jane Smith
Recruitment Officer
The Corporation
123 Pleasant Lane
City, State 12345
Dear Mrs. Smith,
PARAGRAPH ONE: State the reason for the letter, name the position or type of work you
are applying for and identify the source from which you learned of the opening (i.e. career
development center, newspaper, employment service, personal contact).
PARAGRAPH TWO: Indicate why you are interested in the position, the company, its prod-
ucts, services - above all, stress what you can do for the employer. If you are a recent graduate,
explain how your academic background makes you a qualified candidate for the position. If
you have practical work experience, point out specific achievements or unique qualifications.
Try not to repeat the same information the reader will find in the resume. Refer the reader to
the enclosed resume or application which summarizes your qualifications, training, and expe-
riences. The purpose of this section is to strengthen your resume by providing details which
bring your experiences to life.
PARAGRAPH THREE: Request a personal interview and indicate your flexibility as to the
time and place. Repeat your phone number in the letter and offer assistance to help in a
speedy response. For example, state that you will be in the city where the company is located
on a certain date and would like to set up an interview. Alternatively, state that you will call
on a certain date to set up an interview. End the letter by thanking the employer for taking
time to consider your credentials.
Sincerely yours,
John Smith
encl: Curriculum vitae, employment form