HTML Preview Construction Project Flow Chart page number 1.
Field Division
determines need for
Consultant services
Field Division prepares
and submits a Request for
Services to CA
CA assigns Task Order
Number to the Request for
Services
CA electronically submits
Request for Services to the
Consultant with a
Consultant Request for Task
Order Approval
and a request for a fee
proposal
Consultant prepares and
electronically submits
signed Consultant Request
for Task Order Approval
including the proposed fee
to CA
CA electronically submits
signed Consultant Request
for Task Order Approval
including the proposed fee
to Field Division
Field Division electronically
submits signed Consultant
Request for Task Order
Approval to CA
CA distributes Consultant
Request for Task Order
Approval to FHWA for
signature approval
CA submits a
Purchase Order request
to Comptroller
Purchasing returns a
Purchase Order to CA
CA prepares and
electronically submits Notice
to Proceed to Consultant
and Field Division
Consultant prepares and
submits the invoice to
PMD for distribution
PMD tracks and distributes
the invoice to the Field
Division for approval
Field Division approves or
disallows and forwards the
signed invoice to PMD for
processing
CA submits a memo to
OR&E requesting a task
order audit
OR&E notifies CA of
completed audit
YES
CONTRACT ADMINISTRATION PROCESS
FOR CONSTRUCTION MANAGEMENT CONTRACTS
MAY 2013
CA prepares reconciliation
invoice and submits to
Consultant and Field
Division
PMD enters claim into
Oracle and forwards it with a
copy of the OSF
encumbrance to Comptroller
for transmission to OSF
Field Division
prepares Consultant
Performance Evaluation
Final Invoice?
NO
YES
Consultant signs reconciled
invoice and submits to CA
CA enters claim into Oracle
and forwards it with a copy
of the OSF encumbrance to
Comptroller for transmission
to OSF
OVERPAYMENT
Consultant submits
reimbursement to
Comptroller Division and
copies CA
UNDERPAYMENT
Comptroller Division closes
Task Order when the
construction project is
closed
Field Division selects
another Consultant
NO
Successful Fee
Negotiation?