Preview Work Schedule For Home Business

FLEXIBLEWORKSCHEDULEANDWORKFROMHOMEGUIDELINES

FORSEASSTAFF

ConsistentwithHarvardUniversity’spoliciesandtheHUCTWAgreement,

SEASencouragesits

managerstoconsiderflexibleworkarrangementswhenappropriateforanindividualstaff

memberandtheSchool.Arestructuredworkarrangementshouldfocusonresults,withthe

understandingthatmanytypesofworkrequireanemployee’spresenceonapredictable,and

sometimesstandard,schedule.Thefollowingguidelinesareprovidedtoassistemployeesand

managersindecision‐makingrelatedtoflexibleschedules.

ThestandardworkhoursforstaffattheSchoolofEngineeringandAppliedSciencesareseven

workhoursperday,MondaythroughFriday,withaone‐hourlunchperiod.Standardbusiness

hoursforallfull‐timestaffare9AMto5PM.Re

cognizingthatitissometimes mutuallybeneficial

fortheSchoolandtheemployee,gener a llyworkschedulescanbealteredwithinthetime period

of8AMand6PM,atthemanager’sdiscretion.

Exemptemployeesareexpectedtowo rkthenumberofhoursnecessarytofulfilltheirduties,with

theminimumexpectationbeing35hou

rseachweek.FlexibilityonthepartoftheSchoolandthe

employeeonanoccasionalbasisisexpected,and,dependingonthenatureandlevelofthejob,

somepositionsmayrequirelongerhoursonamoreregularbasis.SEASiscommittedto

structuringcompensationandjobssothatem

ployeesshouldnothavetoworksignificantlylonger

hoursthanscheduledforanextendedperiodoftime.Employeesconcernedabouttheirweekly

hoursexpectationsand/orworkloadareencouragedtodiscusstheseconcernswiththeir

immediatesupervisorand/orHumanResources.

FlexibleandAlternativeWorkSchedules:Flexibilitymayberequestedtoaccommodatebusiness

needs,educationalneeds,dependentcare,commuting,orotherpersonalneedsor

responsibilities.Special,non‐standardworkhoursmaynotbeappropriateformanyjobs.In

implementingflexibleschedules,staffandsupervisorsshouldensurethatserv icetoconstituents

andco‐workersisnotadverselyaffected,thatworkcanbeadequatelysupervised,that

productivityandperform

ancecanbeeffectivelymeasured,andthatthescheduledoesnotcreate

inequityinworkdistributionorlimittimeoffforotherteammembers.Flexibleschedulesmaynot

beestablishedwithouttheapprovaloftheemployee’smanagerandHumanResources.When

consideringaFlexibleorAlternativeWorkSchedule,pleaseconsultth

eresourcesavailableon

HARVieforAdministrative&ProfessionalStaff(visit

http://harvie.harvard.edu/Work_Life_Balance/Flexible_Work),ortheHUCTWAgreement

(ArticleVI:Flexibility,pp.17‐19)forHUCTWmembers.

Ifanemployeewishestorequestasignificantly(asdeterminedbytheemployee’ssupervisorand

HumanResources)modifiedscheduleoranalternativeschedulethatwilllastthreemonthsor

more,therequestandsupervisor’sapprovalmustbeinwritingandforwardedtoHRforapproval.

OncereviewedbyHRandapproved,theschedulewillbeplacedin theemployee’spersonnelfile.

Theimpactofthescheduleshouldbereviewedformallyatleasttwiceannual ly(oratsomeother

reasonableintervalgiventheschedule).Ifasupervisordeterminesatanypointthatthe

alternativescheduleswithinhisorhergroupareadverselyaffectingtheabilityofthegrouporunit

toaccomplishtheworkefficiently,toprovideappropriateservicetocons tituents,and/ortomeet

These Guidelines are not intended to replace or restrict Flexible Workplace benefits available to HUCTW

members. Where these Guidelines may conflict with the HUCTW Agreement (Article VI: Flexibility, pp. 16-

17), the terms of the HUCTW Agreement shall govern.

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