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SAMPLE APPOINTMENT LETTER
Dear Doctor _________________________:
We are very pleased to have you join us to begin your graduate medical education training at The Texas A&M Health
Science Center College of Medicine - Scott & White. This letter serves as an offer of first-year (PGY - 1) appointment in
the Texas A&M Health Science Center College of Medicine - Scott & White ______________ Residency Program for
the academic year beginning July 1, 2013, and extending through June 30, 2014. Please be advised that your
appointment to this medical training program is subject to continuous satisfactory completion of training expectations
and adherence to institutional policies, including “tobacco-free workplace, campus hiring policy”. The current annual
stipend for the position is $49,922.84. Salaries and benefits commence on your training start date.
The following items are requirements from the ACGME to be listed in your appointment letter. Please see the specific
policy for each of these items in your House Staff Handbook at http://gme.sw.org.
1. Financial Support for the Resident 11. Conditions for Living Quarters, Meals, Laundry
2. PTO Policies 12. Counseling, Medical, Psychological Support Services
3. Professional Liability Insurance 13. Policy on Physician Impairment and Substance Abuse
4. Professional Liability Insurance (Tail Coverage) 14. Residents' Responsibilities
5. Disability and Health Insurance 15. Duration of Appointment
6. Professional Leave of Absence Benefits 16. Conditions for Reappointment
7. Parental Leave of Absence Benefits 17. Policy on Professional Activities Outside of Program
8. Sick Leave Benefits 18. Grievance Procedures
9. Leave of Absence Policy 19. Policies on Gender or Other Forms of Harassment
10. Policy on Effect of Leave for Satisfying Completion of Program 20. Residency Closure/Reduction Policy
21. Duty Hours
Please be reminded that a satisfactory result of substance abuse testing is a condition of employment for all Scott &
White employees, house staff, and senior medical staff. Passage of USMLE II and Step II CSA, or equivalent, is a
condition of employment for all house staff. Employment is also contingent upon verification of educational credentials,
passage of criminal background check and obtaining a temporary medial license from the Texas Medical Board.
(Signature of institution official)
VISA STATEMENT
Institutional Policy regarding visas: The Texas A&M Health Science Center College of Medicine – Scott & White
sponsors only the J1 visa for those individuals who require a visa in order to be work-authorized.
GME POLICY REGARDING SELECTION OF APPLICANTS
See Resident Selection Policy (attached).
K:\GME\GMEadmin\GME Pol~Proc\GME P&P Manual or go to K:\GME\GMEadmin\GME Pol~Proc\GME P&P
Manual_pg18.doc
By my signature below, I hereby acknowledge receipt of the sample appointment letter, visa statement and Resident
Selection Policy of the Texas A&M Health Science Center College of Medicine - Scott & White Residency/Fellowship
program for which I am applying.
_______________________________________
Signature/Date
K:\GME\Hsstaff\APPT\SAMPLE APPOINTMENT LETTER_Prgm Yr 1_13 doc