Preview Board Resignation Acceptance Letter

SAMPLE–ResignationAcceptance

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[Date]

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[Name]

[Address]

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Via[HandDeliveryORCertifiedMailNo._________]

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Dear[Mr./Ms.LastName]:

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The purposeofthisletteristoacknowledge receipt and acceptance of the attachedwritten voluntary

resignationof[date]whichyou[hand‐delivered/mailed/emailed]to[name],[title],

at[time].Based

uponthisletter,yourresignationiseffective[date]at[time].

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All property belonging to the State of West Virginia, which you have under your control or in your

personalpossession, mustbereturned anddeliveredtothe controlof[name], [title], [immediatelyor

on date

of resignation].Such property shall include, but not be limited to: keys to any State offices,

accesscards,andidentificationcards.Afteryourdateofseparation,youarenottoenterthenon‐public

areasofthe[agency/departmentname]officeswithoutpriorauthorizationfrommeoranagentofmy

office.Please contact [benefits coordinator] at [telephone number] should you have any questions

concerningyourretirementorinsurancebenefits.



Iwouldliketothankyouforyourserviceandwishyousuccesswithyourfutureendeavors.

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Sincerely,

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[AppropriateSignatureAuthority]

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Attachment

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c: AgencyPersonnelFile

 WestVirginiaDivision

ofPersonnel

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[OPTIONAL LANGUAGE‐If the employer meets with the employee and hand delivers the letter, the

employer may request that the employee verify receipt by signing the following acknowledgment

typedatthebottomoftheletter.]

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Ihavereceivedacopyandamawareofthecontentsofthe

foregoingletter

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___________________________________ __________________

EmployeeSignatureDate

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