Port Ludlow Fire & Rescue Date Approved: DRAFT
Part-Time Clerk DRAFT Page 1 of 3
JOB DESCRIPTION
Part Time Office Clerk
GENERAL PURPOSE
Assist the Administrative Assistant and other staff as assigned, in the daily management
and operations of Jefferson County Fire Protection District No. 3. This position conducts
business affairs within the scope of the policies and procedures of JCFPD No. 3.
DISTINGUISHING CHARACTERISTICS
This is a part-time (20 hours per week maximum) position. The Fire Chief shall
determine the actual work schedule based on the needs of the department. Attendance
at evening and weekend meetings is sometimes required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The ability to prioritize duties and manage multiple competing priorities in a confidential
and professional manner.
Assist in the preparation and submittal of payroll and vouchers as approved using the
data entry systems and programs in place.
Provide a professional front office presence by meeting and greeting visitors to the Fire
District and assisting them appropriately.
The part-time clerk also provides to the Administrative Assistant, Fire Chief and other
staff when assigned, secretarial and clerical project management functions that include,
but are not limited to:
• handling in-coming telephone calls; record and disseminate telephone messages
to appropriate individuals
• opening and distributing the mail;
• ordering and maintaining inventory of office supplies;
• filing of all District records;
• reproduction of records;
• assistance in the processing of invoices for payment in accordance with budget
account codes;
• issuing Residential Burning Permits;
• assists in ambulance billing, processing Medical Incident Reports (MIR’s) for
ambulance transport billing and submittals to billing agency;
• Assist with maintaining the personnel and personal health files on all District
personnel;
• creating and maintaining vendor files;
• organizing and maintaining files for fire and emergency medical reports;
• Properly record, file, and secure public records in compliance with state and
federal laws and regulations. Assist the public and members of the Fire District
in accessing District records subject to pertinent disclosure requirements.
• Assist with District archiving.
• Assist with travel arrangements for District personnel.